Business Coordinator II

Job Title

Business Coordinator II

Agency

Texas A&M University at Galveston

Department

Budget And Analysis

Proposed Minimum Salary

$3,750.00 monthly

Job Location

Galveston, Texas

Job Type

Staff

Job Description

A Glimpse of the Job

The Marine and Coastal Environment Sciences (MARS) Business Coordinator II, under general supervision, is responsible for a variety of business functions as determined by TAMUG campus centralized business structure and departmental needs. Functions will include fulfillment of approved departmental purchasing requests, funding source identification, reconciliation & reporting, creation and submission of departmental expense reports, review / creation /submission of specific processes and/or reports, end of fiscal year closing activities, assist with annual inventory, serving as ‘first point of contact’ for department faculty, staff and visitors to the department.

Essential Duties/Tasks:

Management of Department Budgets and Accounting Processes

• Serves as initiator and/or reviewer of vouchers and requisitions; approves and provides back up for signing vouchers and requisitions. Creates, reconciles, and submits account verification reports. Developments, monitors, and reports on budget activity. Prepares complex monthly, quarterly, and annual financial reports. Plans, develops, implements, coordinates, and monitors programs or services. Provides input and assists in developing policies, procedures, and guidelines. Assists with administration of contracts and grants. Prepares budgets for review by department head. Develop complex financial and statistical analyses and summary reports. Composes routine correspondence. Recommends, implements, and audits business procedures.

Purchasing and Travel

• Serves as the department purchasing agent & will complete all associated accounting / receiving /invoicing / requisitioning processes, purchase orders, etc. (AggieBuy) of the Department as well as Purchasing Card expenses through creation, allocation, coding & submission of monthly expense reports within required deadlines (Emburse). Provides support for the travel of the department; may serve as a travel delegate to individual staff and faculty. Processes travel documentation and expense reports for both domestic and foreign travel. Files, maintains, and communicates travel accounts and policies. Ensures department compliance with all travel policies and procedures. Trains faculty and staff on new and existing procedures pertaining to travel.

Payroll and Personnel

• Serves as Budget Contact with financial, payroll, and/or human resources. Responsible for monitoring and submission of Department’s costing allocations for personnel; runs Pay Calculation Results for a Period and other reports for faculty and staff in Workday portal for accuracy of monthly and biweekly payrolls. May coordinate personnel activities of the unit. Coordinates and audits departmental faculty personnel files. Participates in the hiring and training of business staff and/or student workers and may provide supervision. Trains staff on new and existing business procedures and interprets policies and regulations for staff. Assists with the hiring of departmental faculty and staff through creation of Personnel Action Request (PAR) forms. Also works with the Research and Graduate Studies Office (RGSO) & VPR-TAMU for the purpose of Graduate employee hiring. Handles departmental on-boarding processes for new faculty and staff hires. Assists, as needed, with required processes to hire student workers.

Policy and Compliance

• Serves as liaison to SSC Facilities Services – enter Maintenance Connection requests into portal; initiate & track work orders; handle all key requisition requests & work with Locksmith; primary contact for Central Receiving. Maintains business files. Creates, reconciles, and submits various expense and verification reports for budget compliance.

Financial, Strategic Planning and Other<