Business Associate III

Job Title

Business Associate III

Agency

Texas A&M University - Corpus Christi

Department

Bursar

Proposed Minimum Salary

Commensurate

Job Location

Corpus Christi, Texas

Job Type

Staff

Job Description

TAMU-CC is a dynamic university designated as both a Hispanic-Serving Institution (HSI) and Minority-Serving Institution (MSI) with approximately 11,000 students from 47 states and 54 foreign nations. We employ over 1,400 full-time and 2,000 part-time Islanders (including students/GAs). The University attracts highly talented faculty and staff and offers an array of undergraduate and graduate degrees, including doctoral programs.  As a member of the Texas A&M University System, TAMU-CC benefits from a range of resources, increased visibility and influence, and opportunities to collaborate in mutually beneficial ways with peers across member institutions and associated agencies.

TAMU-CC’s beautiful campus is located on a 240-acre island on Corpus Christi Bay and was ranked #1 College by the Sea by Best College Reviews. Our natural setting is enhanced by its modern, attractive, and state-of-the-art classroom buildings and support facilities.

From our generous benefits package and professional development opportunities, to our retirement programs and our commitment to service excellence, the Island University is an engaging and rewarding place to work.

Learn more information here!

RESPONSIBILITIES

Functional Area 1:  Financial/Business             

Percent Effort: 50%     

• Assist with monitoring of the departmental budget. Assist in the review, research, reconciling, and reporting on status of accounts/budgets within FAMIS/Canopy. Review and research items on the monthly negative balance report from Budget Office.
• Maintain physical inventory, order supplies for the department and reconcile Procurement Card and Travel Card monthly. Coordinate the yearly inventory of all departmental assets.
• Create and process requisitions, purchase orders and vouchers, complete receiving on invoices, and reconcile IDT’s.
• Book airline, hotel, and other travel reservations; book conference registration; handle cancellations and changes. Process travel authorizations and expense reimbursements using Concur for the department.
• Research and process entries and adjustments into Banner and FAMIS.
• Review and make the necessary entries for return of financial aid and private scholarships for accuracy and present to the Bursar for approval prior to entering the voucher creates into Islander Buy for Accounts Payable for processing.
• Review, calculate, and process Tuition Rebate requests.
• Review and process the application and forfeiture of nursing deposits.
• Reconcile Academic Partnership student rosters with Banner and verify that the invoice is correct prior to submission for payment.
• Assist with the update and/or entries for changes to course fee rates.
• Audit and process the application of Study Abroad deposits.
• Assist with the review of semester class schedule for course fee accuracy.
• Review various reconciliations.

Functional Area 2:  Administrative        

Percent Effort: 30%      

• Coordinate the storage of physical records in accordance with state retention requirements and maintain accurate records of all records that have been sent to storage.
• Maintain all records and filing system for the Bursar’s Office.
• Create and maintain all paperwork for new and existing employees within the department.
• Ensures all forms are completed and submit for appropriate signatures for access to the various systems.
• Compose, write, edit, proof and/or order brochures, forms, and other printed materials.
• Keep Bursar calendar and schedule meetings.
• Scan and Profile Bursar Office Documents into Laserfiche.
• Update and maintain the Tuition and Fee Chart binders for the department.
• Act as a backup during peak periods for process incoming mail for the Bursar department and create a check log if any payments received and distribute to the appropriate offices.