Business Administrator I

As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive.

Job Location (Full Address):

601 Elmwood Ave, Rochester, New York, United States of America, 14642

Opening:

Worker Subtype:

Regular

Time Type:

Part time

Scheduled Weekly Hours:

24

Department:

900001 Ofc Sr VP for Health Sciences

Work Shift:

UR - Day (United States of America)

Range:

UR URG 107

Compensation Range:

$47,972.00 - $67,161.00

The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.

Responsibilities:

GENERAL PURPOSE:
As a member of the Strategic Planning team at the University of Rochester Medical Center, this position is responsible for providing comprehensive administrative, finance, and program support. This position plans, organizes, and coordinates business operations in accordance with strategic goals of the department and the organization.

Supports department projects, including dashboard creation and management, portfolio data linking and electronic surveying and follow-up. Researches, analyzes and interprets information and data to support application development. Reviews application for consistency and clarity and proof-reads for flow, grammar and spelling errors.

Provides finance support, which includes supply inventory and ordering, entering annual operating and capital budget information, providing budget reports for sign off and the monthly budget reconciliation process. Responsible for maintaining confidential data and files, including salaries and personal data needed for emergency contact and escalation. Coordinates, plans and finalizes logistical details for project meetings, retreats and special events, including arrangements for facilities, IT/equipment, catering and other required resources.

Independently provides communications assistance including data management, agenda and minutes management, PowerPoint support, and additional information management and communications as required. Serves as a highly functional and independent resource for general administrative support as needed, involves making independent judgments and decisions to satisfy inquiries in a timely manner, sometimes on tight turnaround times with impending deadlines. Analyzes situations and makes independent decisions affecting the outcome and re-directs to others when appropriate.

Demonstrates IICARE* values in daily work.

RESPONSIBILITIES:

Advanced Financial Support

• Processes a variety of financial transactions. Enters journal entries, purchase orders, and invoices into appropriate system(s). Independently conducts entry and ledger reconciliations.
• Uses judgement in ensuring transactions are accurate, reasonable, and in accordance with university and departmental policies. Investigates any discrepancies and takes corrective action as needed to resolve issues.
• Produces, monitors, and reconciles accounts and budget statements. Researches, identifies, and resolves discrepancies independently.
• Maintains department p-card, prepares invoices, and completes other administrative tasks using Workday and other financial management systems as required. 
• Collaborates with Purchasing to establish vendor contracts. 
• Completes and processes required finance and HR forms, in partnership with departmental leadership, Payroll, Finance, and HR Business Partner as appropriate. Approves payroll.
• Enters the operating and capital annual budgets into appropriate financial systems.

Program Administrative Support

• Provides program specific support, including but not limited to:
• Develops program plans, timelines, and budgets.
• Creates and maintains programs documentation such as meeting minutes, status reports and dashboards.
• Gathers data to advance programs by developing survey questions, administering through online survey tools, and presenting analyses to Lead Strategic Initiative Specialist.
• Maintains departmental policies and procedures, ensuring alignment with University policies and procedures.
• Provides back-up support to other admini