Business Admin Backup - PT

Position: Business Administrator

Status: Part-Time, Non-Exempt

Location: Fort Mill, SC

Reports To: General Manager

Work Schedule: Monday - Friday, 7:00 am to 11:00 am, or a four hour workday

Compensation: $16

• Referral Retention bonus after 6 months as defined in the Program details.

Employment contingent on background check and drug test.

 

Key Responsibilities

• Serve as the designated backup for the Business Administrator, assuming core responsibilities during vacations, leaves, and peak workload periods.
• Assist with timekeeping and payroll preparation, including verifying hours, shift differentials, and corrections in coordination with supervisors and HR.
• Support inventory and production reporting by entering, reviewing, and reconciling data from WMS/ERP systems and manual logs.
• Process and track purchase orders, vendor invoices, and expense reports; coordinate with Corporate AP/Finance on discrepancies and approvals.
• Maintain organized records for safety, compliance, training, and operational metrics (e.g., OSHA logs, attendance, production reports).
• Prepare and distribute daily, weekly, and monthly reports (KPIs, labor, volume, accuracy, overtime) for leadership review.
• Provide general office support, including filing (electronic and paper), document preparation, scheduling meetings, and handling mail.
• Assist with onboarding paperwork and administrative tasks for new hires and transfers in partnership with HR.
• Respond to internal and external inquiries professionally, routing questions to the appropriate leader when necessary.
• Identify and recommend process improvements to enhance accuracy, efficiency, and data integrity in administrative workflows.
• Ensure all work complies with company policies, internal controls, and confidentiality standards.

 Qualifications

• High school diploma or equivalent required; associate’s degree in business, accounting, or related field preferred.
• 2+ years of administrative, accounting, or operations support experience; distribution/warehouse environment preferred.
• Experience with ERP/WMS systems and timekeeping/payroll applications strongly preferred.
• Proficient in Microsoft Office or Google Workspace (spreadsheets, documents, email, presentations).

 Skills & Competencies

• Strong attention to detail and high level of accuracy with numerical and written information.
• Solid organizational and time‑management skills; able to balance multiple priorities and deadlines.
• Strong analytical skills with the ability to interpret data and identify discrepancies.
• Clear and professional verbal and written communication.
• High level of integrity, discretion, and respect for confidential information.
• Ability to learn new systems, tools, and processes quickly.
• Collaborative mindset; able to work effectively with operations, HR, finance, and leadership teams.

 Working Conditions

• Primary work environment is an office setting within a distribution center, with regular exposure to the warehouse floor.
• May require occasional walking on the warehouse floor, exposure to noise, forklifts, conveyors, and varying temperatures.
• Standard business hours with occasional extended hours during peak periods, month‑end, or when covering for the Business Administrator.

 

PHYSICAL REQUIREMENTS:

“F” FOR FREQUENTLY; “O” FOR OCCASIONALLY; “N” FOR NOT AT ALL.

Physical:

On the job the employee must:

(F) Bend            (F) Sit                  (F) Squat           (F) Stand           (N) Crawl

(F) Walk            (N) Climb            (F) Kneel           (F) Push/Pull

(F) Handle Objects (manual dexterity)              (O) Reach above shoulder level

(F) Use fine finger movements          

 

Mental:

On the job the employee must be able:

(F) Read/Comprehend             (F) Write             (O) Perform calculations

(F) Communicate Orally          (F) Reason and Analyze

 

ENVIRONMENTAL:
On the job the employee:

(O) Is exposed to excessive noise        (F) Is around moving machinery

(O) Is exposed to marked changes in temperature and/or humidity

 

Is exposed to:

(O) dust            (O) fumes            (O) gases         (N) radiation            (O) microwave

(O) Drives motorized equipment     (O) Works in