Building Administrative Assistant

                                 ANNOUNCEMENT OF VACANCY

POSITION:                Building Administrative Assistant - Class I

          McCormick Elementary School 

          8:00 am � 4:00 pm (7.5 hrs. per day � 208 days per year)

REPORTS TO:           Building Principal

JOB FUNCTION:      To serve as an administrative assistant to the principal and implement the details and duties designed to carry out the goals, objectives, and programs of the building to which assigned.

QUALIFICATIONS:

1. Possess a High School Diploma.
2. Demonstrate proficiency in the use of Microsoft Products and other office equipment or software/ Proficiency on the district administered test.

REQUIREMENTS:

1. Ability to promote a positive and professional image of the school and the school district.
2. Ability to learn and effectively use the District's students' information software and any other software package to be used in this position.
3. Thorough knowledge of modern office practices, procedures, and equipment, i.e., computer, printer, copier, facsimile machine.
4. Thorough knowledge of English, spelling, punctuation, and arithmetic.
5. Ability to exercise independent judgment following established procedures.
6. Ability to effectively use the features of the telephone system and voice mail.
7. Ability to effectively establish and maintain an attendance filing system.
8. Fundamental knowledge of basic bookkeeping, accounting procedures and methods.
9. Prepare, reproduce, and make appropriate distribution of all correspondence including memoranda, reports, letters, recommendations, notices, orders, teacher observations, requests, schedules, agenda, school calendar, programs, etc.
10. Ability to maintain complex clerical records, prepare and complete accurate reports.
11. Participate in, provide input for, and attend training for building safety committee work.
12. Perform other duties as normally attributed to the position as directed by the Building Principal.

RESPONSIBILITIES:

1. Establish and coordinate the efficient operation of the office.
2. Attend trainings and maintain proficiency in various District provided technology/software designed to enhance communication, grading, attendance, safety and security, etc. as new technology is adopted by the district.
3. Upload information to the building website and keep it current.
4. Exercise good judgment and tact when receiving visitors, staff members, and telephone calls communicating information relative to the operation of the school.  Screen unexpected callers/visitors in accordance with predetermined policy and maintain a log.
5. Use District provided technology/software to communicate with families at the direction of the principal.
6. Complete attendance procedures on District provided technology/software and verify absences for all staff
7. Organize the flow of correspondence and other pertinent data; establish and maintain a filing system that provides for the efficient operation of the school and confidentiality.
8. Maintain such student records as directed.
9. Prepare necessary informational materials for substitute teachers.  Receive day-to-day substitute teachers and inform them of assignments.
10. Prepare material requisitions for ordering and maintaining supplies and inventories.
11. Coordinate facilities usage from applications, to calendar, to notification of custodial staff.
12. To support state and other testing that occurs by printing rosters, labeling, preparing sign-in/out sheets and helping with inventory checks.
13. Support substitutes and help ensures that coverage is provided if a position fails to fill.
14. Maintain inventory of curriculum and other materials.
15. Perform other duties as normally attributed to the position as directed by the building principal.
16. Additional duties may vary from building to building and by grade levels served.

TERM OF EMPLOYMENT:  208 days; Hourly wage per contract.