Budget & Grants Analyst - Temporary

Division: Finance (Temporary Position - 6 Month Assignment)

Closing Date: Until Filled

Location:  Ybor

Salary Rate: $62,624 - $73,448.30

 

POSITION PURPOSE:

 

Under the general direction of the Director of Budgets & Grants (or their designee), the Budget and Grants Analyst will support the Sr. Budget & Grants Analyst in the development of the annual operating and capital budget. This includes the coordination with department heads to gather Level of Service (LOS) budget requests, performs various budget related analysis, to support planning, development, monitoring, and compliance; and maintains budget systems, and other special research projects. 

 

 

ESSENTIAL JOB FUNCTIONS:

• Assist in the preparation of HART’s annual operating and capital budgets, which include projection of revenues and expenses.
• Collaborates with other departments and prepares all budget documents, system(s) updates, and communications to include annual budget calendar, executive summary, presentations, the budget books, the public hearing Board script & resolutions and the budget, payroll and financial systems.
• Generate and distribute monthly budget to actual reports to all division chiefs and directors, and provide detailed analyses and explanations of variances to administration upon request.
• Manages and updates Capital and Operating Budget to Actual and spreadsheets and reports.
• Participate in monthly and ad hoc departmental budget meetings and attend Board/Committee Meetings when necessary.
• Prepare budget-related advertisements (i.e.: HC Impact Fees and Florida Department of Revenue (TRIM) for Notice of Tax Increase and Budget Summary Ads, Program of Projects) and coordinate with HART Marketing and external agencies to ensure accuracy and compliance.
• Compile, maintain, research and interpret a variety of records, databases, logs and performs monthly and quarterly account analysis and reconciliations.
• Prepare and submit a variety of complex and/or special annual required reports, projections, budget revisions, reconciliations, communications, schedules, statements to internal departments and external agencies that include capital and operating revenue and expense projections; monthly fund balance reports by funding source, assigned project managers, activity line items; encumbrances, grants payment registers, audit schedules and other related financial reports.

 

MARGINAL FUNCTIONS:

• Performs other work-related duties as assigned.

REQUIREMENTS:

 

Education and Experience:

• Bachelor’s Degree in Accounting, Business Administration, or related field plus
• Five (5) years of professional level accounting, budget administration, finance experience or other related experience.

Machines, Tools, & Equipment Used:

• Ability to operate small office equipment, including copy machines or multi-line telephone systems, as well as a computer for Microsoft Office or other administrative and financial software.

Licenses/Certifications:

• Valid Florida Driver’s License or be able to obtain one within in 10 days of hire of moving to the State of Florida.

 

QUALIFICATIONS:

 

Knowledge, Skills and Abilities:

 

Required

Technical Knowledge

• Governmental accounting principles, including operating, capital, and grant fund structures, and the ability to work within their respective constraints
• Federal grant financial management, including allowable cost determination, drawdown processes, cash match tracking, and compliance
• Operating and capital budget preparation, monitoring, and amendment processes
• Generally Accepted Accounting Principles (GAAP) and governmental accounting standards
• General ledger, chart of accounts literacy, and account reconciliation procedures
• ERP/financial system; Microsoft Office Suite with advanced Excel proficiency (pivot tables, financial modeling)
• Experience with financial data visualization or business intelligence tools

Analytical & Financial Skills

• Ability to develop multi-year revenue and expenditure projections, build scenario models, and clearly communicate the assumptions underlying them
• Skill in variance analysis — not just cal