Branch Office Manager

Requisition Id: 4073 

Salary: $50,088.00 - $62,508.00  

Salary Grade: S8 

Job Location:  Commission Headquarters (JEFFE1) 

Closing Date: July 28th, 2025

 

Our Culture: The Missouri Department of Conservation supports a culture of trusted professionals that is dedicated to our mission, responsible stewards, and believe in One MDC.

 

To learn more about the job, feel free to contact the hiring supervisor,August C Raeker at Gus.Raeker@mdc.mo.gov or at573 5224115x3129, during regular business hours. We would love to hear from you!

Summary/Objective

Responsible for providing administrative and business support for Regional Resource Management Branch on a statewide basis including Branch leadership and Administration.

Essential Job Duties

• Manage daily business operations for the Branch, including accounts payable, invoice tracking/payment, processing p-cards, keeping inventory of Branch equipment including IT equipment and fleet, securing document reviews and approvals, and tracking assignment deadlines and completion.
• Ensure continuity of business operations through collaboration among Branches, Regions, Administration and staff.
• Develop procedures designed to facilitate Branch operations and provide guidance to field staff on policies and procedures.
• Perform administrative functions for high level executives, including composing correspondence/memos, coordinating travel, preparing data and documents for presentations.
• Assists in the organization of executive-level meetings and conferences including agenda preparation, travel arrangements, and vendor agreements. 
• Track budget utilization and expenditures to ensure compliance through regular audit and reconciliation.
• Oversee recruitment, onboarding, payroll, training, termination, disciplinary actions, correspondence and performance appraisals of staff.
• Plan, assign, coordinate and oversee assignments with Regional Business Managers, Office Managers, and others as needed. 
• Maintain detailed confidential files.
• Issue and cancel security access cards to staff.

• Correspond and communicate with internal and external customers via phone, email and in-person discussions.
• Answer departmental process questions for internal and external stakeholders, and provide training, when necessary.

• Order office supplies and furniture and manage vendor contracts.
• Maintain functionality of office machines.

Ancillary Job Duties

• Collaborate with other departments as needed.
• Other duties as assigned.

Education and Experience

• Associates Degree in Accounting, Business Administration or related field or an equivalent combination of education and experience.
• 5 years related work experience required.

Knowledge, Skills and Abilities

• Proficient in Microsoft Office, including Word, Excel and Access.
• Demonstrate a thorough knowledge of office practices, procedures, and equipment.
• Ability to provide quality customer service in a courteous and professional manner.
• Ability to quickly learn and understand Department functions, organization, policies, regulations, and other administrative information and instructions.
• Ability to remain highly organized while attending to multiple assignments with compressed schedules.
• Ability to be self-motivated, exercise independent judgement and take action on it.
• Ability to plan, organize, supervise and ensure a high degree of accuracy and thoroughness in the work of secretarial staff responsible for a wide range of activities.
• Good communication skills, both verbal and written.
• Ability to establish and maintain effective working relationshi