Boards & Commissions Coordinator

Posting number: 17002

Department: Office of County Administration

Job classification: Coordinator

Posting type: Open

Categories: Administration, Administrative Assistant, Clerical & Data Entry, Customer Service, Records Management, Office and Administrative Support, Database Administration

Summary

The ideal individual acts independently, strategically, and professionally and will serve as coordinator to the Boards & Commissions Director, handling sensitive, confidential correspondence and information. Provides high-level executive administrative support (with minimal supervision), which requires considerable attention to detail, organization, and the ability to manage multiple simultaneous responsibilities.

The ideal candidate will act professionally, strategically, and independently while serving as a coordinator in the Boards & Commissions Office, which manages over 500 appointments on more than 80 public boards and commissions. This role provides executive support with minimal supervision, requiring considerable attention to detail, strong organizational skills, and the ability to manage multiple responsibilities simultaneously while meeting deadlines. Key responsibilities include handling sensitive correspondence, importing, organizing and maintaining raw datasets to produce actionable reports and dashboards.

Duties and Responsibilities:

• Maintains and updates the Boards & Commissions Office's Granicus database, ensures data accuracy, and prepares monthly reports and other analytical materials using Excel, including pivot tables and reporting tools.
• Assists the Boards & Commissions Office Director by processing appointments, maintaining records, responding to inquiries, and assisting with candidate recommendation and selection processes.
• Provides administrative support to the department managing director
• Serves as a key liaison between the Boards & Commissions Office, Court offices, board members, and external stakeholders, ensuring accurate, timely, and consistent communication.
• Exercises a high degree of professionalism, discretion, and confidentiality when handling sensitive information, board matters, and executive-level communications.
• Organizes, maintains, and archives electronic and physical records, meeting materials, annual reports, and related documentation in compliance with records retention policies.
• Provides administrative support through the preparation, editing, distribution, and management of correspondence, reports, presentations, and other business documents.
• Identifies process improvements, communication gaps, and administrative efficiencies, implementing tools and systems that enhance coordination and organizational effectiveness.
• Coordinates meetings, events, outreach activities, travel arrangements, supports front desk operations and other special projects as assigned.

Harris County is an Equal Opportunity Employer
https://hrrm.harriscountytx.gov/Pages/EqualEmploymentOpportunityPlan.aspx
 If you need special services or accommodations, please call (713) 274-5445 or email ADACoordinator@bmd.hctx.net.
 
This position is subject to a criminal history check. Only relevant convictions will be considered and, even when considered, may not automatically disqualify the candidate.

Examples of duties