Board Secretary

BOARD SECRETARY (Principal Program Analyst)

Salary Range: $123,747 - $164,976

FLSA Exempt / Non-Union Represented

This position allows for up to four days of remote work per week.

About the Office

The primary objective of the Office of the Executive Director (OED) is to ensure that the State Bar’s mission of public protection through the primary functions of licensing, regulation and discipline of attorneys; the advancement of ethical and competent practice of law; and support of efforts for greater access to, and inclusion in the legal system. The OED reports directly to the Board of Trustees (BOT), whose members are appointed by the California Supreme Court, the Governor, or the Legislature. The BOT establishes the strategic direction for the State Bar and ensures that the organization is fulfilling its statutory mission.

The Ideal Candidate

The State Bar of California has a unique and exciting opportunity for a Board Secretary role. In addition to ensuring that Board meetings run smoothly and comply with the Open Meetings Act and other legal and regulatory requirements, the ideal candidate is someone who wants to make a positive impact in the lives of their fellow Californians. This role will allow you to use your creativity, strategic thinking, and communication skills to make a difference. This ideal candidate will have:

• Extensive experience with governance of boards and committees, including compliance with open meeting laws, appointments, and public comment management.

• Knowledge of California open meeting laws (Bagley-Keene), public records requirements, ADA accommodations, and conflict of interest compliance.

• Experience supporting an Executive Director or other executive-level leadership.

• Proven project management expertise, ensuring tasks and assignments are completed to meet deadlines.

• Creativity as a problem-solver who sees multiple options when presented with a delay, challenge, or roadblock.

• Demonstrated ability to implement and optimize governance technology tools (e.g., Granicus, Netfile, Formsite/ThoughtExchange) to streamline workflows and ensure transparency. 

• Technical savvy and comfort discovering and learning new applications and technology tools to increase efficiencies and audience impact.

• Excellent communication and the ability to pivot between various internal and external stakeholders, including the ability to translate complex information into easily understood concepts for the appropriate audience using data, graphics, and design.

• Strong leadership with the ability to think strategically, connect the dots, and use sound judgment in decision-making.

• The ability to remain calm and focused on the goal despite shifting priorities and deadlines.

Examples of Essential Duties 

• Serve as lead governance officer for Board and subentity meetings, managing statutory compliance, agenda and material development, public noticing, ADA access, technology integration, and follow-up tracking.

• Lead planner for all Board meetings, including managing end-to-end logistics from agenda development, materials preparation, public noticing, technology setup, and follow-up tracking.

• Oversee public comment intake, analysis, and reporting to the Board, ensuring accuracy and transparency.

• Oversee the appointments process, including candidate evaluation, conflict of interest tracking, Supreme Court submissions, and onboarding of appointed members.

• Manage and facilitate training and onboarding of new Board members, committee, and subcommittee staff.

• Streamline workflows, improve onboarding systems, create policy and procedures to ensure organizational uniformity and consistency.

• Coordinate and provide oversight to subentity members, including, but not limited to onboarding, assignment and monitoring of compliance requirements, technical and application management and support, meeting management, and documentation.

• Directs work of contractors and consultants ensuring that contract requirements are followed and in accordance with State Bar policies.

• Oversees the implementation of special projects, particularly those crossing multiple offices