Board and Events Coordinator

College: Fletcher Technical Community College

Department: Chancellor's Office

Type of Appointment: Unclassified - Administrative/Staff

 

Duties and Responsibilities: 

• Maintain performance standards and pursue goals, objectives, and activities that promote the mission, vision and value statement of the College.

• Coordinate scheduling, logistics, and documentation for Foundation and Enterprise meetings including committee meetings.

• Prepare and distribute meeting agendas, minutes, and supporting materials.

• Manage check requests, invoice payments, and credit card reconciliations for Foundation and Falcon accounts.

• Handle mailing thank-you and tax letters to donors.

• Plan and execute events such as luncheons, banquets, and community engagement activities related to the boards.

• Coordinate logistics including catering, linens, setup, cleanup, and volunteer support.

• Serve as liaison for external rentals/events, ensuring institutional representation and support.

• Serve as primary contact for external room rental inquiries and bookings.

• Provide estimates, confirm reservations, and coordinate with IT and custodial services.

• Ensure accurate scheduling, room setup, and communication with renters.

• Manage invoicing and follow-up for payment collection.

• Foster, demonstrate, and actively participate in a culture of mutual respect for students, guests, and co-workers from all backgrounds, perspectives and abilities. Communicate effectively with students, colleagues, and supervisors and utilize appropriate channels of communication within the college community concerning procedures and/or inquiries.

• Attend and participate in scheduled activities, which include graduation, open house/recruiting events as assigned, convocation, and required meetings. Share ideas and information, and work toward common department and College goals.

• Serve on college committees as a member or as chair. Serve on search committees.

• Participate in professional development activities that enhance effectiveness (convocation, LCTCS conference, etc.).

• Represent the college in a manner that promotes a professional and positive image.

• Adhere to College and LCTCS policies.

• Embrace college culture.

• Complete all required assignments prior to deadlines (Fletcher/LCTCS trainings, etc.).

• Perform other duties as assigned.

 

Required Education: Associate’s Degree with five years experience. Bachelor’s degree may substitute for the Associate’s degree and five years experience.

 

Required Knowledge, Skills and Abilities: Must possess excellent written and oral communication skills, and organization skills. Ability to establish and maintain effective working relationships with employees and the public required. Computer proficiency and technical aptitude with the ability to utilize MS Office.

 

Preferred Experience: Customer service experience

 

Benefits: As a member of the Louisiana Community and Technical College System, Fletcher Technical Community College has an attractive benefits package with a wide variety of benefit options. Benefits offered include retirement, multiple medical insurance options, supplemental insurances (dental, term life, disability, accident, vision, etc.), Tax Saver Flexible Benefits Plan (saves tax dollars on some child care and medical expenses), holidays (14 per year, typically includes longer break at Christmas), generous annual (vacation) and sick leave benefits and Employee Assistance Program. Specific benefits depend on job category, percent effort and length of employment.

Passing pre-employment criminal background screen is required as a condition of employment. Fletcher Technical Community College is an equal opportunity/equal access employer. Fletcher Technical Community College is a State As a Model Employer (SAME) agency that supports improved employment opportunities for individuals with disabilities.