Blackstone Infrastructure Partners (BIP) - Administrative Assistant

Blackstone is the world’s largest alternative asset manager. We seek to create positive economic impact and long-term value for our investors, the companies we invest in, and the communities in which we work. We do this by using extraordinary people and flexible capital to help companies solve problems. Our $1.1 trillion in assets under management include investment vehicles focused on private equity, real estate, public debt and equity, infrastructure, life sciences, growth equity, opportunistic, non-investment grade credit, real assets and secondary funds, all on a global basis. Further information is available at www.blackstone.com. Follow @blackstone on LinkedIn, Twitter, and Instagram.
 

Job Description:

The Administrative Assistant role entails providing support to the Blackstone Infrastructure Partners (BIP) Global Head of Portfolio Operations and other members within the BIP team. The responsibilities of the Administrative Assistant include:

• Managing calendars including scheduling internal and external appointments, confirming meetings, and coordinating with other assistants

• Managing and booking global travel arrangements, including flights, visas/passports, cars, hotels, and other reservations

• Answering calls and acting as a gatekeeper

• Liaising closely with other assistants on all business scheduling

• Booking conference rooms for internal and external meetings; meeting and greeting guests, registering guests in the visitor system

• Completing detailed corporate expense reports, including tracking receipts, expense purpose, and reimbursements

• Maintaining and organizing files

• Maintaining office equipment and inventory supplies

• Ad hoc projects

Qualifications:

Blackstone seeks to hire individuals who work well in a team-driven working group, are highly motivated, intelligent, have sound judgment and have demonstrated excellence in prior endeavors. The successful candidate should have:

• Professional integrity of the highest order with a motivated and enthusiastic attitude

• Responsive, proactive and highly organized with strong attention to detail

• Ability to be proactive and work well within a team and with other assistants and various levels of management

• Excellent written and verbal communication skills

• Ability to multi-task and prioritize competing tasks and meeting deadlines

• Ability to work in a complex, rapidly evolving environment where changes are to be expected on a daily basis

• Capable of balancing multiple priorities and where necessary – triaging requests and managing your own time appropriately

• Experience with coordinating travel arrangements

• Extensive familiarity and experience with Microsoft suite

• Familiarity with Concur is preferred

The duties and responsibilities described here are not exhaustive and additional assignments, duties, or responsibilities may be required of this position.  Assignments, duties, and responsibilities may be changed at any time, with or without notice, by Blackstone in its sole discretion.

Expected annual base salary range:

$70,000 - $130,000

Actual base salary within that range will be determined by several components including but not limited to the individual's experience, skills, qualifications and job location. For roles located outside of the US, please disregard the posted salary bands as these roles will follow a separate compensation process based on local market comparables.

Additional compensation: Base salary does not include other forms of compensation or benefits offered in connection with the advertised role.

Blackstone is committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, color, creed, religion, sex, pregnancy, national origin, ancestry, citizenship status, age, marital or partnership status, sexual orientation, gender identity or expression, disability, genetic predisposition, veteran or military status, status as a victim of domestic violence, a sex offense or stalking, or any o