Billing & Compliance Specialist (Construction)

Description

Join Horizon Construction Group Inc. as a Project and Office Coordinator and be part of a thriving team! Our unwavering commitment to our team has earned us the honor of being a Top Workplace for the sixth consecutive year, highlighting our dedication to fostering a supportive and dynamic work environment.

In 2024, we set a company record by breaking ground on 2,900 multifamily units throughout the Midwest, leading to our recognition as a Top 25 Builder by the National Multifamily Housing Council, ranking #15. This achievement underscores our strength and stability in the industry.

As a 2025 Platinum Level STEP Award winner through ABC-WI, we prioritize safety and quality in all our projects. At Horizon Construction Group Inc., you'll be able to grow professionally, work on exciting projects, and be part of a team that values your contributions. Join us and build a brighter future together!

Accounts Payable:

• Route overhead and payment request invoices for approval and post them accordingly.
• Authorize subcontractor draw payments using Textura Payment Management.
• Process joint check payments for subcontractors as needed.

Billings:

• Prepare and finalize monthly draw requests for submission to project owners.
• Ensure timely submission of lien waivers to title companies to facilitate owner payments.

Contract Compliance:

• Verify compliance of all required documentation.
• Review subcontractors draw payouts and follow up on missing documentation.

Lien Waivers:

• Manage the timely collection and submission of lien waivers to title companies.
• Obtain second-tier supplier/subcontractor waivers and Supplier Affidavits.

Project Closeout:

• Ensure receipt of all required closeout documentation, including warranties, final lien waivers, and operations & maintenance (O&M) manuals.

Additional Responsibilities

• Participate in ongoing professional development to maintain and enhance technical knowledge.
• Conduct monthly audits to ensure system accuracy and integrity.
• Track and manage use tax documentation.
• Perform other duties as assigned.

Requirements

A. Education, Experience, Licenses & Certifications

• High school diploma required.
• Associate or bachelor’s degree in accounting, or 2–5 years of equivalent work experience required.
• Experience in construction accounting is preferred.

B. Required Knowledge & Skills

• Strong verbal and written communication skills for effective interaction with clients, vendors, third parties, and internal team members.
• Excellent organizational skills with the ability to manage a high volume of work efficiently.
• Proven ability to handle multiple projects and meet critical deadlines.
• Capable of producing high-quality work independently or with minimal supervision.
• Professional demeanor and ability to collaborate effectively with colleagues, customers, and suppliers.
• Self-motivated with a strong sense of accountability and teamwork.
• Analytical skills to assess income and expenses for accuracy and reasonableness.
• Proficient in operating a ten-key calculator (7,000 keystrokes/hour) and typing at 45 words per minute.

C. Technical Proficiency

• Proficiency in Microsoft Office Suite required.
• Intermediate-level skills in Microsoft Excel required.
• Experience with databases or accounting systems is essential.

D. Working Conditions

• This role requires regular sitting, standing, writing, and use of a computer, standard office equipment, and telephone.
• Frequent communication with customers and occasional movement to retrieve or handle items.
• Must be able to occasionally lift and/or move up to 25 pounds.
• Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions.