Bilingual Office Manager (Spanish)

Company Description

KIPP Nashville Public Schools is a network of high-performing, free, open enrollment K-12 schools that has been committed to positively affecting student outcomes in Nashville since 2005. KIPP Nashville is part of the acclaimed KIPP Network, which educates 100,000+ students nationwide and supports students from Kindergarten through college, career and beyond. Through the KIPP Forward program, our team helps students identify their career of highest aspiration and develop the skills and confidence to chase their dreams.
  
KIPP Nashville currently operates 3 elementary schools, 3 middle schools, and 1 high school and we are excited to open our doors to a 2nd high school in 2023. Our student community consists of nearly 3,000 students in North, East and South Nashville. 94% of our students identify as Black, Indigenous and People of Color (BIPOC) and 26% are identified as diverse learners. We are excited to continue our growth to ensure all students in Nashville have access to an excellent education and the resources necessary to push past any boundaries that may stand in their way.
 
The mission of KIPP Nashville is to, together with families and communities, create joyful, academically excellent schools that prepare students with the skills and confidence they need to pursue the paths they choose - college, career and beyond - so they can lead fulfilling lives and build a more just world. If you share in this belief, if you have a proven willingness to do what it takes for students to be their best, if you thrive in an environment that is both collaborative and entrepreneurial, then you are already a KIPPster.

Job Description

Position Overview:

The Office Manager partners directly with staff, students, and families of KIPP Nashville and is responsible for maintaining operational excellence at the school’s main office. The Office Manager is a key member of the school’s Operations Team. The Office manager reports to the Operations Coordinator at their school site.

Responsibilities of the Office Manager include, but are not limited to:

Receptionist Duties

• Warmly greet all visitors to the school and direct them to the appropriate place or person

• Manage school office, answer phones, and manage mail and fax

• Receive and distribute messages for students and staff

• Respond to parent questions and concerns, and direct them to the Principal when appropriate

• Maintain the professional appearance of the front office

• Track all visitors and tours

Office Administration

• Manage day to day of attendance procedures ensuring accuracy 

• Organize and maintain supply, storage closets, and common work areas

• Manage inventory and ordering of office supplies

• Administer first aid and medications to students according to school standards

• Distribute all deliveries to the appropriate person

• Support the management of the school store, student uniforms, and the lost and found

• Regularly update student phone lists and contact information

• Sort/deliver mail, opening when appropriate

• Coordinate service of copiers and printers as needed

Student Information Management System

• Collect all student records, including immunization records, home language surveys, emergency contact forms, and media release form

• Complete daily attendance, and enrollment, withdrawal, and contact data

• Help develop and manage student progress reports and report cards

• Manage collection, dispersal, security, and organization of all student cumulative record files

• Assure confidentiality of files is maintained and lock files where appropriate

Student Recruitment and Enrollment

• Engage in the student enrollment process, assist with student recruitment, and maintain all lottery records.

• Ensure all students are enrolled in SIS system

• Assist with the distribution of flyers, invitations, and other parent communication as it relates to the student recruitment process.

School Operations Support

• Help plan logistics and preparations for school events, including, but not limited to, field trips.

• Carry out any additional daily school duties as decided upon by the Principal or Director of Operations

Qualifications

Desired Experience

• Proficient in Microsoft Word, Excel, and PowerPoint

• Prior school records experience (Preferred)

• Experience working in a fast-paced environment (Preferred)

• Pass Criminal Background Check