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Bilingual HR Assistant

Seaboard Marine
United Statesfull_timeVerifiedPosted 28 Mar 2025

About the role

Long-term employment with opportunities for growth.

We offer excellent benefits including:
  • 401(K) Retirement Saving Plan w/ Employer Match
  • Low-Cost Health, Dental & Vision insurance (Starting DAY ONE)
  • Tuition & Certification Reimbursement
  • Paid Time Off – (15 Days; prorated before 1st year)
  • Parental Leave
  • Paid holidays
POSITION SUMMARY:                 This position provides support to the Human Resources department, carrying out general office administrative functions that are routine in nature and are performed in accordance with general work instructions and established office practices, procedures and precedents.  To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  GEOGRAPHIC REGION: Please note applications out of the geographic region for position applied will not be considered.  QUALIFICATIONS:Required
  • Recent experience working as an Administrative Assistant in a fast-paced office environment.
  • High School Diploma or Equivalent.
  • Must have intermediate to advanced communication skills in English and Spanish (speak, read, and write), to communicate at different levels throughout the organization and with outport offices.
  • Intermediate skills in programs such as MS Word, Excel and Outlook. 
  • Knowledge of offices practices, procedures and proper usage of office equipment.
  • Skill in composition and preparation of correspondence, reports, minutes and other written materials with accuracy and reasonable speed.
  • Possess organizational and time management skills with the ability to prioritize. Detail-oriented.
  • Ability to meet and deal effectively with the employees, executives, and the general-public. Well-developed interpersonal skills. 
  • Ability to think logically, and exercise independent judgment within established systems and procedures.
  • Ability to perform and prioritize a variety of administrative assignments with minimal supervision.
  • Ability to work extended hours, holidays, and/or weekends as needed.
Preferred
  • Experience working with HR related matters.
 DUTIES AND RESPONSIBILITIES: Primary
  • Provides administrative support for the Human Resources department, to include assisting employees with inquires, gathering and analyzing data.
  • Prepares reports as requested by the department assistant manager, where information may be obtained from a variety of sources.
  • Maintains data bases and files updated.
  • Perform administrative tasks that will require documenting and following up with our domestic and foreign offices ensuring required information, documentation, etc., is obtained timely and by given deadlines.
  • Ability to provide excellent customer service by properly interpreting and addressing requests, questions, or issues through our internal service ticketing system.
  • Assists in reviewing evaluations as needed. Files documents accordingly. 
  • Assists with training-related matters, to include:
    • Monitoring training compliance completion through the learning management system. 
    • Following up as needed to ensure completion of required trainings.
    • Reporting.
    • Providing support in other training matters as needed.
Secondary
  • Provides support in Recruitment related matters, to include:
    • Receiving candidates and administering on-site assessments as needed.
    • Attending job fairs and recruitment events.
    • Providing support in other recruitment matters when needed.
  • Provides support to other areas as needed. This includes covering Executive Assistant functions when required, such as travel arrangements, memos, scheduling, answering phones, etc.
  • Perform additional duties as assigned.  

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Company

Seaboard Marine

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