Bilingual Facilities Coordinator

Job Type Full-time Description

FLSA Status: Exempt 

Salary Range: Low $51,188 per year   High $56,306 per year   

Job Summary

The Facilities Coordinator supports the day-to-day operations of company buildings and grounds to ensure a safe, efficient, and well-maintained work environment. This role coordinates maintenance activities, manages vendor relationships, tracks facilities-related documentation, and assists with space planning and compliance requirements.

Key Responsibilities

• Coordinate routine and preventive maintenance for buildings, equipment, and systems (HVAC, electrical, plumbing, etc.)
• Serve as the primary point of contact for facilities-related requests and issues
• Manage work orders and track maintenance activities through a facilities management system
• Liaise with external vendors, contractors, and service providers; obtain quotes and schedule services
• Monitor facilities budgets, process invoices, and track expenses
• Maintain accurate records, including service contracts, warranties, permits, and inspections
• Support health, safety, and regulatory compliance (OSHA, fire safety, building codes, etc.)
• Assist with office moves, space planning, and workplace setup
• Conduct regular site inspections and report maintenance or safety concerns
• Support emergency response procedures and after-hours facilities issues as needed

Requirements

Qualifications & Skills

• Associate or bachelor’s degree in business administration, Facilities Management, or related field (or equivalent experience)
• 2+ years of experience in facilities administration, office management, or a similar role
• Strong organizational and multitasking skills
• Working knowledge of building systems and basic maintenance processes
• Experience coordinating vendors and service contracts
• Proficiency with MS Office and facilities/work order management systems
• Excellent communication and customer service skills
• Ability to prioritize tasks and work independently
• Preferred Qualifications
• Facilities Management certification (FMP, CFM, or similar)
• Experience in corporate, healthcare, education, or industrial facilities
• Familiarity with safety and compliance standards

Physical & Work Requirements

• Ability to walk facilities sites and perform visual inspections
• Occasional lifting (up to 25 lbs)
• May require occasional after-hours or weekend availability

Language Ability:

• To speak English and Spanish fluently
• Ability to read, analyze, and interpret general business periodicals professional journals, technical procedures, or governmental regulations.  
• Ability to write reports business correspondence, and procedure manuals. 
• Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

Computer Skills:

• Proficiency in word processing and spreadsheet software (e.g., Microsoft Word, Excel)
• Ability to use internet-based tools for research and reporting

This job description is subject to change and does not restrict management’s right to assign or reassign duties and responsibilities to this job at any time.