Administrative Assistant

About Us:

BW Design Group is a fully integrated architecture, engineering, construction, system integration, and consulting firm committed to helping our clients realize their most critical goals from Strategy to Commercialization. As the only firm born from a manufacturing technology company to become an independent and fully integrated firm, we combine deep domain expertise in the manufacturing environment with an approach that is built to serve the dynamic needs of our clients. Rooted in our distinct culture of Truly Human Leadership, we cultivate the leaders who will define tomorrow and partner with our clients in the food & beverage, life sciences, industrial, and advanced technology industries to build the future of manufacturing and technology.

 

Barry-Wehmiller is a diversified global supplier of engineering consulting and manufacturing technology for the packaging, corrugating, sheeting and paper-converting industries. By blending people-centric leadership with disciplined operational strategies and purpose-driven growth, Barry-Wehmiller has become a $3 billion organization with nearly 12,000 team members united by a common belief: to use the power of business to build a better world.

 

Job Description:

Who You’ll Work With

You will join one of our 45 offices in the US, be part of a committed team of over 1500 professionals, and work in teams and directly with our clients doing work that is shaping the world around us. You will be welcomed into a rapidly growing business and team and empowered to make an impact. You will be valued, cared for, and challenged on your path to becoming a world-class professional and surrounded by leaders who are committed to creating an environment that enables you to realize your own success and fulfillment.

When you join Design Group as an  Administrative Assistant, you are joining a team that will challenge you and position you for growth. In this role, you will work with a team of industry experts to help the world’s leading companies solve their most difficult problems. You will partner with seasoned leaders, technical specialists, and subject matter experts to deliver the highest quality solutions to our clients with consistency and accuracy.

What You’ll Do

You'll work individually and in teams to support capital projects and implement solutions for our clients. Together, you will help our clients make critical changes to improve their performance and realize their most important goals.

• Provide general administrative support for a large engineering consulting office
• Greet clients, vendors, recruits, and other visitors in a courteous and professional manner
• Route incoming calls to the appropriate personnel
• Assist with scheduling meetings and preparing conference rooms
• Handle visitor logistics
• Assist with travel arrangements and maintain an Outlook travel calendar
• Process incoming and outgoing packages/shipping, courier service, faxes, and U.S. mail
• Keep the lobby and office areas neat and orderly
• Manage the internal parking program
• Maintain, track, and order office supplies and equipment
• Track material costs utilized by our project teams, and generate monthly reports
• Create and update articles for the intranet and update PowerPoint presentations
• Support emergency action plan updates and communications
• Support planning and execution of team events and celebrations
• Support the interview process and the  onboarding of new professionals
• Prepare project manuals, binders, and documentation packages
• Respond to routine inquiries and provide accurate and organized solutions
• Make an impact day-to-day with your skills and expertise, strengthening relationships with our clients and team

What You’ll Bring

• An energetic, independent, influential, and collaborative spirit
• Experience working in a rapidly growing consulting firm or professional services organization
• Strong communication skills that can effectively support the organizational growth and impact the local Design Group team
• Strong written and verbal communication skills
• Advanced working knowledge of Microsoft Office Suite (PowerPoint, Outlook, Word, and Excel)
• Experience with Microsoft Visio (preferred)
• A professional demeanor and strong customer service attributes
• The ability to work as a team player and to multi-task
• A minimum of one year of solid administrative/receptionist experience is preferred, but entry-level candidates will be considered
• A high school diploma or equivalent
• A bachelor’s or associate’s degree in business administration or related field (preferred)

Our culture and commitment to our people is what sets us