Project Coordinator

Department: Human Resources

Employment Type: Full Time

Location: Clackamas - OR

Reporting To: Director of Project Management Office

Compensation: $70,000 - $85,000 / year

Description

Headquartered in the Pacific Northwest, Wyld produces the best Cannabis tasting edibles and beverages on the market using real fruit and natural flavors. When adventure calls, we answer - always ready to embrace challenges, test boundaries, and push limits. Our company ethos is founded in strong values and our Pillars of Commitment to our communities and the Earth itself. Our ambitious team embraces challenges, tests boundaries, and is always ready for adventure. Wyld operates in AZ, CA, CO, IL, MA, MD, MI, MO, NM, NV, NY, OR, OK, WA, and across all of Canada with more launches on the horizon.
Ability to excel in a fast-growing/fast paced environment delivering accuracy while managing to deadlines where adaptability is imperative.
Embody Wyld Core Values, The Wyld WayWyld’s core values are the driving force and energy behind everything we do. These values drive our culture, our business philosophy and our philanthropic efforts. It is the cornerstone for all that we do here at Wyld.-Make a Mark-We Blaze Our Own Trail-Brand First-We Mean Business

The Project Coordinator is responsible for the admirative duties behind cross functional projects in the business, supporting project leadership and key stakeholders in keeping projects on schedule, within budget and functioning effectively, ensuring everything needed for the project is available and being used efficiently.  They directly oversee and assist in multiple projects from beginning to end; organizing project objectives and information. Through organized and effective communication throughout various company initiatives, the Project Coordinator will play a key cross functional role in completing company projects; aligning our business projects and goals with our people and productivity. A successful candidate will have the ability to work a flexible schedule and enjoy a fast-paced, growing company, in an ever-changing industry. 

Essential Duties and Responsibilities include the following

Project Planning & Stakeholder Communication 

• Collaborate closely with stakeholders to develop a project plan outlining the scope, deliverables, timelines, schedules, resources and budget if needed, to support project leadership and key stakeholders in keeping projects on schedule, within budget and functioning effectively.  
• Serve as the primary point of contact for stakeholders and vendors, providing regular updates on project progress, addressing concerns, and managing expectations ensuring all pertinent individuals remain well-informed of project advancements and any necessary modifications.  
• Direct project correspondences by preparing templates, scheduling meetings, taking meeting minutes and following up with recaps and actionable items.  
• Oversee the use of technology for project and department operations, such as video conferencing technology, presentation software and other communications technologies.  
• Lead and motivate cross-functional project teams by fostering collaboration, communicating effectively, assisting in resolving conflicts, and ensuring that all team members understand their roles and responsibilities.  
• Scheduling internal and external meetings, note-taking and facilitating pertinent meetings, communicating meeting notes, assigning action items and deliverables, notating key changes, and identifying risks and key milestones within the project history. 

Risk & Change Management  

• Identify and log potential risks; collaborating with stakeholders to mitigate future risks.  
• Report project risks live as they come in, ensuring escalation to appropriate stakeholders.  
• Manage change communication to project scope, schedule, and impact on project objectives or outcomes; coordinating with stakeholders to implement changes effectively to teams.  
• Serve as a liaison between company teams and external resources; Deepen partnerships with outside resources, including third-party vendors and researchers  
• Maintain accurate project documentation and reporting; including project plans, progress reports, vendor quotes and other relevant records to stakeholders as needed.  

May be assigned additional duties and responsibilities as business needs. 

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. R