Corporate Executive Assistant

Vantive is a vital organ therapy company on a mission to extend lives and expand possibilities for patients and care teams everywhere. For 70 years, our team has driven meaningful innovations in kidney care. As we build on our legacy, we are deepening our commitment to elevating the dialysis experience through digital solutions and advanced services, while looking beyond kidney care and investing in transforming vital organ therapies. Greater flexibility and efficiency in therapy administration for care teams, and longer, fuller lives for patients— that is what Vantive aspires to deliver.

We believe Vantive will not only build our leadership in the kidney care space, it will also offer meaningful work to those who join us. At Vantive, you will become part of a community of people who are focused, courageous and don’t settle for the mediocre. Each of us is driven to help improve patients’ lives worldwide. Join us in advancing our mission to extend lives and expand possibilities.

Your Role

The Corporate Executive Assistant at Vantive plays a meaningful role on the team, providing exceptional administrative support to a C-Suite level executive and their leadership team. Partnering with key stakeholders, you will need to maintain professionalism, efficiency, communication, discretion, and independent judgment.  

In working with internal and external contacts you will deal with a wide range of sensitive issues under tight deadlines in a fast-paced environment.  The dynamic nature of this role requires that you have exemplary time management skills and the ability to identify and anticipate the needs of the executive. Interested candidates should possess strong leadership skills as this role demands a “take charge” mindset, the ability to manage multiple responsibilities efficiently, and make sound decisions to support our executive team effectively.

What you will be doing

• Coordinate high-level executive support, including complex calendar management, travel logistics including air, ground transportation, hotels, visas/passports, and meeting coordination (on and offsite)
• Manage the executive’s calendar including prioritizing, resolving related conflicts, and competing demands, proactively scheduling important meetings with internal and external partners, with a sense of urgency and the utmost confidentiality.
• Support the executive in the development of influential, high-impact correspondence, reports, and presentations.
• Process expenses and manage vendor invoices with accuracy and timeliness.
• Manage department credit line for purchases. Apply and implement internal policies and provide training as needed.
• Support departmental projects and project-manage/event coordinate departmental meetings and events which could include both in-person, virtual or mixed events with finesse and attention to detail including securing necessary equipment and supplies such as IT, video equipment, flipcharts, handouts, menu selections, etc.
• Serve as a liaison between executives and internal/external stakeholders ensuring a well-organized, professional, and efficient work environment.
• Employ advanced software skills to perform assigned work utilizing MS Office Suite (Word, Excel, PowerPoint, Outlook, etc.) and other business-specific software, including corporate travel website and other programs with the ability to pivot to new technology and shifts in business priorities.
• Uphold Vantive’s high standards of professionalism in both client-facing and behind-the-scenes responsibilities.

What you will bring

• HS Diploma required; Associate degree or professional certification preferred.
• 6+ years of experience at the Sr. Executive Assistant level.
• Outstanding written, verbal and interpersonal communication skills; ability to interact with senior leadership internally and externally.
• Excellent organization and project management skills; identify innovative solutions to complex problems; understand available resources and deliver on short notice.
• Experience collaborating with global teams and internal/external business partners.
• Must possess outstanding critical thinking skills, exercise sound business judgment; results and solutions oriented supporting a fast-paced frequently changing environment; ability to work independently and identify proactive solutions to sophisticated situations (especially when dealing with ambiguity)
• Ability to act quickly and decisively in fast-changing, unpredictable situations, demonstrating keen anticipation skills, talent for grasping the big picture while tracking operational detail.
• Shows a tremendous amount of initiative in tough situations; is exceptional at spotting and seizing opportuniti