Executive Assistant

Job Title: Administrative Assistant

Job Location: Wickliffe, Ohio

Job type: Full-time

Type of role: On-site/Hybrid

 

About Lubrizol

The Lubrizol Corporation, a Berkshire Hathaway company, is a specialty chemical company whose science delivers sustainable solutions to advance mobility, improve wellbeing and enhance modern life. Founded in 1928, Lubrizol owns and operates more than 100 manufacturing facilities, sales, and technical offices around the world and has about 8,000 employees. For more information, visit www.Lubrizol.com.

 

We value diversity in professional backgrounds and life experiences. By enabling a consistent, unbiased, and transparent recruitment process, Lubrizol seeks to create a positive experience for candidates so we can get to know them at their best. We recognize unique work and life situations and offer flexibility, ensuring our employees feel engaged and fulfilled in every aspect of life.

 

 

Join Our Thriving Team at Lubrizol as an Administrative Assistant

Unleash Your Potential. At Lubrizol we're transforming the specialty chemicals market and looking for exceptional talent to join us on this journey. If you are ready to join an international company with talent around the world, and want to make a real impact, we want you on our team.

 

What You'll Do:

Responsible for handling administrative duties for senior leaders and their departments. Project management opportunities as needed.  Back-up for other administrative assistants on the team.

 

What We're Looking For:

• Provide administrative support for departments including, but not limited to, presentation preparation and calendar maintenance.
• Utilize SAP system for purchase requisitions, service requisitions, maintence work orders, Capital Project time allocations, service acceptances, delivery notifications, new hire/contractor setup and other functions as needed.
• Coordinate and interface with Purchasing, Finance, Accounting and HR to manage items associated with SAP.
• Plan and schedule meetings, conferences, teleconference and travel, including, room setup, catering and sending out meeting invites/reminders.
• Coordinate office moves of current employees and office preparation for new employees.
• Maintain department organization charts, phone lists, Outlook distribution lists, evacuation list and others as needed.
• Assign training modules in Career Essentials.
• Partner across administrative teams to strive for consistency in processes when practical.
• Order office supplies, including kitchen items and business cards for the department.
• Coordinate and manage SharePoint sites.
• Provide backup for other administrative staff in the department.
• Other tasks as assigned.

 

Skills That Make a Difference:

REQUIREMENTS – EDUCATION, EXPERIENCE, SKILLS:

• High school diploma or equivalent.
• Minimum five years of administrative and/or secretarial experience or Bachelor’s degree in Business Administration and 1 year administrative and/or secretarial experience.
• Fluent in oral and written English, and skillful in MS office (Words, Excel, Power Point, Outlook etc.).
• Excellent communication and interpersonal skills, able to deal with all levels of personnel in a courteous and mature manner.
• Self-starter with highly effective organizational skills and ability to handle on confidential matters.
• Demonstrate good judgment independently and make recommendations to solve problems.
• Ability to multitask.
• Maintain high ethical standa