Executive Business Administrator

Are you the type of person who thrives in situations where you can help make others successful? Are you looking for a role that provides continuous opportunities to learn, grow, and drive impact at scale? If you are passionate about fast-paced teamwork, apply to join our team today.   

The Corporate Vice President and Executive Office of Azure Edge + Platform (E+P) are excited to find an Executive Business Administrator to join us in our mission! Our team is constantly evolving and innovating to meet the changing demands of our customers. We are looking for an outstanding candidate who enjoys collaborating toward shared goals and taking the initiative to solve, plan, and execute to move the team forward. 

E+P is responsible for Microsoft’s Operating Systems, IoT & Edge products, Engineering Systems, and Health Platforms that span cloud-to-edge and edge-to-cloud. E+P is the platform team for the company and the foundation upon which virtually every Microsoft product and service, like Azure, Xbox, HoloLens, Visual Studio, Microsoft 365, and Microsoft Teams, is built. E+P products and services enable engineers to build out, deploy, manage, monitor, and secure Azure, Windows, and the rest of Microsoft. Additionally, E+P is responsible for several multibillion-dollar businesses of its own including Windows and Azure Monitor. E+P’s mission is to empower every person and organization on the planet to achieve more, meeting them where they live, work, and make decisions. 

Responsibilities

As an Executive Business Administrator, you will be responsible for the following:  

Calendar Management and Meeting Logistics

Provides strategic calendar management and time planning support for Corporate Vice President, Azure Edge & Platform. Manages and owns calendar, meeting preparation, and logistics based on knowledge of manager and business needs. Uses executive maturity and judgment with full knowledge of business context to identify and coordinate delegates, execute decisions around prioritization and maintain constant communication with manager and central staff. Leads and owns decision making processes in close partnership with peers and stakeholders (e.g., Chiefs of Staff, Business Managers, Human Resources) and external leaders/business support. Exercises a sense of priority and awareness for high impact meetings, and urgent business needs, and ensures follow-up. Proactively engages with leader and key stakeholders/business partners (e.g., Communications Team, Chiefs of Staff, Business Managers, Human Resources) to make decisions and cascade information as needed. Manages ambiguity and remains calm in stressful situations.

Travel Management

Works with Executive Travel to coordinate travel arrangements (e.g., accommodations, transportation, security) for manager(s) and/or group. Creates detailed itineraries/agendas for daily activities by setting and managing travel expectations to maximize trip productivity. Manages all travel logistics and maximizes trip itineraries. Acts as a stand-by resource and ensures availability for varying manager needs/time zones to address issues/escalations during business travel. Maintains availability and acts with urgency to address travel changes as they arise. Drives proactive communication across stakeholders ahead of travel and may communicate with domestic and international stakeholders to ensure the supported leader maximizes business trip outcomes. Ensures required documents (e.g., visas, passports, immunization records) are obtained for international travel. Disseminates and enforces travel policies and expectations. May accompany leaders on business trips (e.g., Inspire, Ready) to provide onsite support. Manages and ensures compliance with US Travel Tax Tool.

People Management  

Delivers success through empowerment and accountability by modeling, coaching, and caring.  Model - Live our culture; Embody our values; Practice our leadership principles.  Coach - Define team objectives and outcomes; Enable success across boundaries; Help the team adapt and learn.  Care - Attract and retain great people; Know each individual’s capabilities and aspirations; Invest in the growth of others.  Provides leadership and actively seeks out and participates in the Business Support community. Mentors Business Support professionals. Onboards and trains new Business Support staff. Contributes to their organization's culture as a leader. Engages in career development and trainings. Identifies, aligns, and promotes growt