Senior Business Administrator/Business Administrator B, Penn Arts and Sciences

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

Senior Business Administrator/Business Administrator B, Penn Arts and Sciences

Job Profile Title

Business Administrator C

Job Description Summary

The Senior Business Administrator/Business Administrator B is an integral member of the Market Street Regional Business Office (MSRBO) within the School of Arts and Sciences. The Market Street RBO supports the unique business needs of 26 departments, programs and centers. This position provides financial and administrative support to staff and program directors in the areas of financial analysis, reporting, budgeting, and transaction processing, with accuracy, efficiency, and process improvement in the forefront. SAS Finance staff is committed to supporting the academic mission of the School and the University by adding value through our work, finding solutions to operational challenges, and helping to prepare the School for tomorrow.

Job Description

The Business Administrator B (BA-B) will carry out a broad range of operational and transactional responsibilities, including HR and payroll, procurement, expense reimbursements, expense approvals, and individual service provider payments. Workday payroll responsibilities include instructional payroll, weekly payroll, monthly payroll, one-time payments, time sheet approvals, audit reporting, job requisition creation, and new hire onboarding process completion. Financial management responsibilities include monthly reconciliations for endowment, gift, and operating accounts, financial reporting, budget compliance analysis, and assisting with cyclical budgeting and forecasting. The BA-B is directly responsible for reviewing, processing, and auditing financial transactions, including procurement and payment requests (Penn Marketplace), reimbursements (Concur), purchasing card reallocation (JP Morgan PaymentNet), and journal entries (BEN Financials). The BA-B will regularly support Program Directors and other staff with inquiries and operational challenges. They wil