Executive Assistant to the CEO

Overview

Notable is the leading intelligent automation company for healthcare. Customers use Notable to drive patient acquisition, retention, and reimbursement, scaling growth without hiring more staff. We don’t just make software. We are on a mission to fix the broken U.S. healthcare system by helping to eliminate the massive administrative burden that is placed on our nation’s healthcare staff. We hire people from diverse backgrounds and are always looking for employees who bring fresh ideas to our space. Passion is paramount, and at Notable, you will get to work with other talented people who aim to set a new standard for innovation in healthcare.

As we continue to scale, we're looking for an Executive Assistant who'll partner with and support our CEO. If you enjoy getting in the weeds and thrive in an ambiguous environment, we'd love to meet you. This role will require you to be in the office when the CEO is in.

What You'll Do...

• Support the CEO located on the West Coast

• Manage day-to-day calendar and travel coordination

• Be the main point of contact for all internal and external stakeholders on behalf of the CEO

• Coordinate and help plan company off-sites and meetings, special projects, and other internal/external initiatives

• Serve as a liaison to the board of directors and senior management team

• Handle a wide variety of activities and confidential matters with discretion

• Work closely and effectively with the CEO to keep him well informed of upcoming commitments and responsibilities, following up appropriately

• Prioritize conflicting needs and handle matters expeditiously

• Participate as an adjunct member of the executive team including assisting in scheduling meetings and attending all meetings

What We're Looking For...

• You are flexible and responsive outside of normal business hours

• You have 5+ years supporting a CEO and worked in a highly detail-oriented role

• You can live in the details but also take it several levels up and interact seamlessly with executives

• You are resourceful; you might not have all the answers, but you know how to find them

• You have the ability to maintain a realistic balance among multiple priorities

• You have strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail

• You have very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners, and customers

• You have demonstrated proactive approaches to problem-solving with strong decision-making capability

• You are a highly resourceful team player, with the ability to also be extremely effective independently

• You can be adaptable to various competing demands and demonstrate the highest level of customer/client service and response

• You have demonstrated ability to achieve high-performance goals and meet deadlines in a fast-paced environment

• You are a forward-looking thinker, who actively seeks opportunities and proposes solutions 

Beware of job scam fraudsters! Our recruiters use @notablehealth.com email addresses exclusively. We do not conduct interviews via text or instant message and we do not ask candidates to download software other than Zoom, to purchase equipment through us, or to provide sensitive personally identifiable information such as bank account or social security numbers. If you have been contacted by someone claiming to be me from a different domain about a job offer, please report it as potential job fraud to law enforcement and contact us here.