Administrative Specialist - Facility Operations

At Henderson, we're about more than just buildings
We're about the people, experiences, and potential found inside. We’re a company of problem-solvers and innovators known for our technical excellence and ability to come up with out-of-the-box solutions. We love the process of bringing buildings to life. And we're changing the industry by integrating the building design and construction process.


As an ESOP, each of our employee-owners are an essential part of our mission to lead the industry in innovation, sustainability, and client experience. With a vision to build a better world, Team Henderson has a people-first culture and diverse portfolio of world-class facilities.


It's What We Do

We provide total building system design services across multiple high-growth markets for industry leaders. You'll get to use your talent to work on projects for some of the biggest names in mission-critical, higher education, sports, healthcare, grocery, restaurant, and retail within the sectors we serve in business, community, grocery, health, retail, & venue.


It's How We're Different

We're about more than just buildings. We're about you. You, and the hundreds of passionate employee-owners who make us who we are. We’ve always been committed to providing an inclusive workplace where people can bring their full self to work and helps people reach their full potential – both as professionals and individuals. Together, we dream up innovative solutions for industry-wide problems, design spaces that become landmarks, and toast the good life at our happy hours. Take a peek into what makes us different here: https://youtu.be/AIt17t_uJ-A?si=oSMy5zQeUcb_faE3


The administrative specialist primarily performs administrative support and team coordination tasks under general supervision. Within the Facilities team, they support operations within the organization by working with property managers, managing contracts, assisting with construction project communications, acquisition of new assets such as company vehicles & furniture, working with building ownership, furniture acquisition, managing facility ticket requests, coordinating calendars, scheduling meetings, and may also provide program support as needed.

Duties:
• Provides administrative support for the Facilities group across all Henderson offices which includes distributing mail, filing documents, ordering supplies, managing inventory, scanning documents, etc.
• Reviews and answers correspondence.
• Conducts research, prepares statistical reports and spreadsheets, and prepares presentations.
• Coordinates calendars and schedules team meetings and employee reviews/touchpoints.
• Assists with onboarding activities for new hires within the Facilities team.
• Manages and records team budgets and expenditures.
• Assists with team expense reports.
• Coordinates team travel.
• Acts as team liaison to other members of management.
• Keeps others informed conveying information clearly and with an appropriate level of detail.

Qualifications:
• High School Diploma or General Education Degree (GED) required
• Associate or bachelor’s degree preferred
• 1 year relevant experience required
• Previous centralized facilities experience preferred
• Proficient in Microsoft Office, Software, including PowerPoint, Word, Excel and Outlook
• Ability to work with PC/Windows, iPads, and Dropbox
• Excellent computer and typing skills


Let's Talk Perks

We take care of our people. As a Henderson employee, you'll enjoy some pretty awesome perks. Trust us, your friends will all have work envy.


Culture

Flexible Work Hours (Because we all need to balance work and life.)

Casual Dress Code (Be yourself, please.)

Paid Volunteer Time (We literally pay you to volunteer.)

Paid Parental Leave (Because we know both parents deserve to be there for a new child.)

Health and Wellness Initiatives (Get Fit and Stay Fit.)

Receptive and Forward-Thinking Leadership (Our doors are always open.)

Clear Career Path Options (We want you to excel.)


Benefits

Industry-leading 401K match and profit sharing (When the company succeeds, we all share in that success.)

Employee Stock Ownership Plan (Yes, our employees are the owners.)

Paid Training for Professional Development (We’ll pay for the time you take getting better at what you do.)

Performance Bonuses (When you do well, we reward you for your work.)

Comprehensive and Extensive Insurance (We’ve got you covered.)

Paid Term Life and Disability (We’ve got your family covered, too.)

Health Savings Account & Flexible Spending Accounts (We'll help you take advantage of tax savings.)

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