Data Administration Specialist, HR Business Services (Project Hire)

Welcome to Warner Bros. Discovery… the stuff dreams are made of.

Who We Are…

When we say, “the stuff dreams are made of,” we’re not just referring to the world of wizards, dragons and superheroes, or even to the wonders of Planet Earth. Behind WBD’s vast portfolio of iconic content and beloved brands, are the storytellers bringing our characters to life, the creators bringing them to your living rooms and the dreamers creating what’s next…

From brilliant creatives, to technology trailblazers, across the globe, WBD offers career defining opportunities, thoughtfully curated benefits, and the tools to explore and grow into your best selves. Here you are supported, here you are celebrated, here you can thrive.

Your New Role...

Warner Bros. Discovery is searching for a Data & Administration Specialist to join the Global Business Services (GBS) People & Culture (P&C) team. In this role, the associate performs a variety of administrative functions in support of the various teams within the P&C GBS organization, including but not limited to entering document information using various software systems, following up and reconciling documents, receiving mail and internal/external documents, processing compliance related data, etc. 

**This is a one year, project fixed term position**

Your Role Accountabilities...

• Perform individual employee data transactions and data-entry in Workday, OTA, ServiceNow and other systems, for and not limited to:

  • Backlot hire/rehire/updates.

  • Work-for-hires, hire/rehire/updates.

  • Talent vouchers, hire/rehire/updates.

  • Theatrical hire/rehire/updates.

  • Participations hire/updates.

  • Participation ACH conversion.

  • Update employee information in Workday

  • Residual Hire information/update

  • Minor Trust ACH conversion

  • Compile SAG-AFTRA and DGA Employment Diversity Reports

  • Tuition aid reimbursement requests

  • Separation notice distribution for voluntary terminations

  • Handle mail for tax notices, SSA, EDD audits, Disability & Paid Family Leave

  • ACH rejections within banking systems

  • Unemployment Claim Response & Administration

  • State and Other report and audit management

• Performing and tracking administrative departmental tasks including report reviewing, data updates, mailing, filing, sending correspondence and records management

• Working on departmental projects as and when required

• Scanning and storage of documents (physical and electronic) into our document management solutions.

• Ensure confidentiality of sensitive information and protect personal data when processing transactions and requests

• Contribute to departmental projects as and when required

Qualifications & Experience...

• Experience: 0-2 years Human Resources administrative or related experience required. Must be able to maintain confidentiality and use confidential information appropriately.

• Education: High School diploma or equivalent experience in related field required.

• Shift Requirements: Ability to work an 8-hour shift, Monday through Friday, with flexibility on hours where required

• Technical Skills: Experience with Workday HR/payroll or other SaaS payroll and ServiceNow (preferred) or other case management/knowledgebase tools, and the ability to learn new technology and software programs. Experience with Outlook, Excel, Word and PowerPoint.

• Relationship Management: Strong relationship skills with ability to build and maintain effective collaborations. Recognized for reliability, integrity, and trustworthiness.

• Process Management: Strong aptitude for process improvements and problem solving. Ability to manage ad hoc high-volume activities in a fast-paced environment.

• Organizational Skills: Excellent planning, time management, prioritization, and follow-up skills. Has strong analytical skills and attention to detail. 

• Communication: Exceptional communication and customer service skills, capable of interpreting and conveying complex information clearly, with minimal grammatical/mathematical errors, at all levels and in English. Must have flexible and adaptable attitude to cope with fast changing and complex environment

#LI-Hybrid

How We Get Things Done…

This last bit is probably the mo