Receptionist/Administrative Assistant

 

At ASSA ABLOY, our global teams collaborate seamlessly to craft products and services that integrate into our users’ lives, simplifying their everyday routines and enhancing convenience. By empowering users to control access, we provide unparalleled peace of mind through enhancing safety and visibility.

 

As the Receptionist/ Administrative Assistant sitting in our corporate headquarters located in New Haven, CT, you will play a critical role in supporting the day-to-day operations through handling various administrative tasks. This position will report directly to the Senior Vice President of Human Resources, Commercial Segment.

 

This position will sit fulltime onsite in New Haven, CT.

 

What you will be doing 

 

• Greet and welcome visitors in a professional friendly manner.
• Answer, screen, and forward all incoming calls.
• Provide general clerical support, including mailing, scanning, faxing, and copying.
• Coordinate meeting logistics such as conference room bookings, catering orders, preparing agendas, meeting materials, technology needs and assisting with the creation of presentation materials for a wide range of business meetings and customer visits/tours.
• Schedule appointments, meetings, and conference calls.
• Manage travel arrangements including accurate and timely submission of expense reports for senior executives through SAP/Concur.
• Process invoices accordingly.
• Prepare and modify documents including correspondence, reports, drafts, memos, and emails.
• Handle incoming and outgoing mail packages.
• Provide information to clients and visitors regarding company services and procedures.
• Perform data entry tasks and update records accurately.
• Assist other departments as needed with various projects and tasks.
• Partner in onboarding initiatives: document compilation, background check initiation, electronic record maintenance, while assisting with new hire orientations.
• Facilitate companywide employee engagement initiatives, which includes meeting room and vendor bookings along with coordinating various cultural events.

 

What we are looking for

 

• Bachelor of Science or Bachelor of Arts Degree.
• Candidates should possess a minimum of 1 year of experience in an administrative support role. We will consider entry level applicants who have demonstrated relevant internship experience.
• Must be well versed in using MSFT Office Suite: Word, PowerPoint and Excel.
• Strong analytical, communication and team management skills.
• Sounds judgment in selecting methods and/or techniques for obtaining solutions for diverse assignments.
• Ability to handle multiple projects simultaneously.
• Aptitude to work with all levels of management and cross-functional teams.
• Handle sensitive information with confidentiality.

 

What we offer