Facilities Administrator

Facilities Administrator

Location: Columbia, MD

Salary: $54,000 - $56,000 per year

 

Who are we?

Established in 1975, Shimadzu Scientific Instruments is one of the largest suppliers of analytical instrumentation, physical testing, and environmental monitoring systems in the world.  Ground-breaking scientific research, manufacturing ideas and results continue to propel Shimazu’s outstanding reputation and “Excellence in Science.”  People dedicated to our mission have the largest impact on Shimadzu’s continued growth and success. Would YOU like to join a diverse team of professionals working together with researchers, scientists and manufacturers to help better lives worldwide?

What can Shimadzu offer YOU?

• Our Culture – A work environment that values diversity, inclusion & belonging
• Competitive Compensation – Day 1 Benefits & Competitive Salary
• Retirement Benefits – Matching 401K & Profit-Sharing Program
• Professional Growth – Clear pathways for Career, Leadership and Personal Development
• Health Benefits – Flexible Spending/Health Savings Accounts
• Work-Life Balance – Generous & Front-Loaded Paid Time Off Plan
• Education – Tuition Assistance Program for both graduate and undergraduate levels
• Insurance Perks – Pet Insurance, optional Identity theft, legal pre-paid and critical care buy-up insurance benefits, generous company paid life insurance & short-term disability programs
• Work Flexibility – Business casual Dress Attire & casual (jeans) Friday!
• Employee Engagement – Employee Resource Groups to network, build a sense of community and enhance one’s career and personal development

 

Position Summary:

Shimadzu Scientific Instruments is seeking a detail-oriented Facilities Administrator to join our team in Columbia, MD. In this role, you will support the Facilities Manager in maintaining operations across our Corporate Headquarters. You will coordinate daily building maintenance, manage vendor relationships, and provide responsive, high-touch facilities support to internal teams while maintaining a clean and secure workplace.

 

JOB FUNCTIONS INCLUDE, BUT ARE NOT LIMITED TO:

Facilities Operations:

• Oversee building access, including key scan badges, alarm systems, and employee access codes
• Coordinate maintenance and emergency service calls for HVAC, plumbing, electrical, and general repairs
• Assist with safety compliance efforts in collaboration with the Safety Department, including equipment checks and OSHA documentation

Administrative Support:

• Coordinate daily administrative functions for the Facilities Department, including correspondence, scheduling, filing, and document management
• Prepare, review, and process work orders, purchase orders, service contracts, and invoices.
• Assist with company event setup and facility-related needs across departments

Procurement & Vendor Management:

• Order and maintain supplies for cleaning, bathrooms, first aid, and common areas
• Schedule and oversee janitorial, landscaping, and snow removal services as needed
• Support coordination of contractor work for general building maintenance and improvement projects

Financial Reporting & Reporting:

• Review, code, and process departmental invoices; verify billing accuracy and obtain necessary approvals
• Track service usage, vendor performance, and supply levels to support operational planning
• Prepare monthly and quarterly summaries of maintenance activities, vendor costs, and utility usage.

 

EDUCATION AND QUALIFICATIONS:

• High school diploma or equivalent is required; Associate’s or Bachelor’s degree in Business Administration, Facilities Management, or a related field preferred.
• Minimum of 3 years of administrative experience in a facilities, maintenance, or construction environment.
• Experience working with CMMS (Computerized Maintenance Management Systems) or work order tracking systems preferred.
• Strong organizational, communication and problem-solving skills.
• Familiarity with building security, maintenance, and vendor management preferred.

 

At Shimadzu Scientific Instruments, we believe in providing structured career paths t