Administrative Assistant (Accounts Support) - ZR_24836_JOB

This is a remote position.

• Monday to Friday, 10:00 AM – 1:00 PM PDT (Castro Valley, CA)
  
• Total Weekly Hours: 15 hours
  

Our client is seeking a reliable and detail-oriented Administrative Assistant to support daily operations. The role focuses on client communications, payment follow-ups, and light financial administrative tasks. Responsibilities include monitoring emails, preparing service agreements, following up on outstanding payments, and recording transactions in QuickBooks Online (QBO).

This is an excellent opportunity for someone who is organized, proactive, and comfortable working independently in a remote environment.


Key Responsibilities

• Monitor and manage the JT email inbox for client communications and updates
  

• Draft and prepare service agreements for new and existing clients
  

• Follow up with clients regarding pending or overdue payments in a professional and courteous manner
  

• Record and update payment entries accurately in QuickBooks Online (QBO)
  

• Assist with light administrative tasks to ensure smooth daily operations
  

• Support property management functions by reviewing bank statements and recording rent in Buildium and Simplified software
  

• Prepare property management agreements and maintain accurate tenant ledgers\
  

• Provide general accounting and property management assistance as needed
  

• Previous experience in administrative support or accounts receivable preferred
  

• Familiarity with QuickBooks Online (QBO) is a plus
  

• Strong attention to detail and excellent written/verbal communication skills
  

• Ability to work independently and manage time effectively
  

Independent Contractor Perks

• HMO Coverage for eligible locations
  

• Permanent work-from-home
  

• Immediate hiring