Executive Assistant – SVP, Infection Prevention & Surgical Sterilization Global Portfolio

Thank you for your interest in working for our Company. Recruiting the right talent is crucial to our goals. On April 1, 2024, 3M Healthcare underwent a corporate spin-off leading to the creation of a new company named Solventum. We are still in the process of updating our Careers Page and applicant documents, which currently have 3M branding. Please bear with us. In the interim, our Privacy Policy here: https://www.solventum.com/en-us/home/legal/website-privacy-statement/applicant-privacy/ continues to apply to any personal information you submit, and the 3M-branded positions listed on our Careers Page are for Solventum positions. As it was with 3M, at Solventum all qualified applicants will receive consideration for employment without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Job Description:

Executive Assistant – SVP, Infection Prevention & Surgical Sterilization Global Portfolio

3M Health Care is now Solventum

At Solventum, we enable better, smarter, safer healthcare to improve lives. As a new company with a long legacy of creating breakthrough solutions for our customers’ toughest challenges, we pioneer game-changing innovations at the intersection of health, material and data science that change patients' lives for the better while enabling healthcare professionals to perform at their best. Because people, and their wellbeing, are at the heart of every scientific advancement we pursue.

We partner closely with the brightest minds in healthcare to ensure that every solution we create melds the latest technology with compassion and empathy. Because at Solventum, we never stop solving for you.

The Impact You’ll Make in this Role
As an Executive Assistant, you will have the opportunity to tap into your curiosity and collaborate with some of the most innovative and diverse people around the world.

Here, you will make an impact by:

• Providing comprehensive administrative support for the SVP, IP&SS Global Portfolio of the Medical Surgical business
• Supporting and proactively anticipating work needs of the IP&SS Global Portfolio leadership team
• Scheduling and supporting on- and off-site meetings, video conferences and teleconferences, and making necessary arrangements to set-up meeting space
• Creating and/or compiling meeting materials including agendas, pre-read material, presentations, surveys, and meeting summaries. Briefing on items for consideration.
• Supporting organization employee engagement activities
• Interpreting and administering corporate policies and procedures
• Performing administrative duties such as coordinating travel, managing calendars, reviewing and routing incoming correspondence, database management, expense reporting, tracking and monitoring budgets, and preparing reports 
• Suggesting and implementing improvements to office and department procedures, methods, and quality goals
• Managing confidential, sensitive business information and supporting executive level professionals
• Other duties as assigned by leader

Your Skills and Expertise 
To set you up for success in this role from day one, Solventum requires (at a minimum) the following qualifications:

• Bachelor’s Degree or higher from an accredited university AND 4 years of combined experience in an administrative assistant function secretarial, and/or clerical role.

OR

• High School Diploma/GED from an accredited institution and a minimum of (eight) years of combined experience in an administrative assistant function, secretarial, and/or clerical role.

Additional qualifications that could help you succeed even further in this role include:

• Demonstrated ability to balance multiple priorities
• Excellent organizational skills and strong interpersonal skills with the ability to interact professionally with all levels of the organization
• Strong attention to detail in all tasks and documentation
• Expertise equivalent to that which would be obtained through administrative certifications such as the Certified Administrative Professional (CAP)  
• Experience with financial and employee data systems such as SAP, Workday, Concur expense reporting, etc. 
• Previous experience supporting executives in the medical technology sector
• Advanced proficiency in MS Office including Outlook, Word, Excel, and PowerPoint

Work location: Hybrid - St. Paul MN

Travel: May include up to 20% domestic/international

Must be legally authorized to work in country of employment without sponsorship for employment visa status (e.g., H1B status).

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