Program Administrator (Manager, UME Teaching Services)

Department Overview

This position is independently responsible for high-level administrative, operational, and program management functions of the Teaching Services unit within the Undergraduate Medical Education (UME) program in the School of Medicine (SoM). This includes establishing and implementing all administrative guidelines, procedures and work timelines as well as direct supervision of Teaching Services staff. In addition, the position manages the resources, operating expense budgets, teaching facilities, technology, and space, and equipment needed to administer the FoM curriculum and preceptorships.

 

Position responsibilities focus on operational and strategic projects pertaining to the Foundations of Medicine (FoM) phase, which encompasses the first 18 months of the UME curriculum. This includes liaison work between block, thread and teaching faculty/directors and students to ensure the 7 blocks within the FoM curriculum are administered with effectiveness and efficiency. Includes oversight of all teaching modalities required to administer the FoM adult learner environment. Critical functions include working closely with the OHSU Office of Student Access and the Program Accommodation Liaison to meet student accommodations within the FoM phase.

 

The position provides high-level leadership within the UME program through strategic planning with the associate dean, assistant deans and director of UME, and other administrative leaders, on resource allocation and alignment with institution, school, and program targets. This includes meeting accreditation requirements set forth by the accreditation agency, Liaison Committee for Medical Education (LCME), most specifically tracking components to meet LCME accreditation standards as they relate to the FoM phase of the curriculum.

 

The position facilitates FoM student inquiries/requests, as they relate to UME policies and procedures. This requires working closely with the student affairs deans and FoM students to help problem-solve and navigate through processes.

Function/Duties of Position

Teaching Services Leadership and Operations Management:

• This position is independently responsible for the daily operations and management of the Teaching Services unit.  This unit provides support to program leadership, teaching faculty, and medical students throughout the Foundations of Medicine (FoM) curriculum and administers the FoM blocks. The unit is also responsible for managing the Clinical Skills Labs, Preceptorship, Intro. to Preceptorship, Narrative Medicine, and other courses during the FoM phase.
• The position is responsible for providing oversight and management of teaching facilities, equipment and other resources including educational space needs in the RLSB for UME. Leads the Teaching Services staff in the administering of end of block exams in the FoM Phase.
• Oversees information dissemination for all Sakai sites and curriculum mapping sites (Ilios) pertaining to the FoM phase. Oversees the delivering of auxiliary materials to all medical students. Ensures timely creation of block syllabi, including assessment schedules, and acting as a liaison between administration, block leadership, medical students and staff.
• Provides guidance to FoM student in their inquiries/requests, as they relate to UME policies and procedures. This requires close collaboration and communication with the student affairs deans and FoM students to help problem-solve and navigate through processes.Works in conjunction with the associate dean for UME to
• ensure relevant requirements set forth by the accreditation agency, Liaison Committee for Medical Education (LCME), are met as they pertain to administering the FoM curriculum. This includes tracking components to meet LCME accreditation standards as they relate to the FoM phase of the curriculum.
• Collaborates with deans and block directors to communicate important news and updates to students, staff, and teaching faculty (inclement weather, public safety issues, building emergencies, updated policies with student relevance, etc.) pivoting classes to other locations or modalities as necessary. 

Administrative Leadership:

• Recruits, trains, supervises, and evaluates Teaching Services staff members.  Responsible for supervising and coordinating office workflow within Teaching Services and ensuring proper coverage for all aspects of the unit which includes streamlining workflow and optimizing allocated resources to ensure efficiencies, assigning and approving work, completing performance reviews, conflict resolution, approving time off, and handling disciplinary action for the Teaching Services staff.
• The position is responsible for operating as a liaison between block directors and teaching faculty and the Teaching Services staff to ensure