Administrative Assistant

Company Description

At KPFF Consulting Engineers, we are more than just an engineering design firm. For over 60 years, we have dedicated ourselves to innovative, sustainable engineering that shapes the built environment and tackles complex infrastructure challenges. Our team culture emphasizes balance, growth, and well-being, supporting each member’s professional journey with flexibility, generous benefits, and a collaborative approach to work-life integration.

With over 1,400 professionals across 27 offices nationwide, KPFF’s decentralized structure allows each office the flexibility to pursue projects aligned with their regional strengths. Learn more at www.kpff.com.

Job Description

The primary responsibilities of this position are working with the Administrative team of the Portland Structural office to provide administrative support to meet the needs of the office. This position is full time (approximately 40 hours a week, M-F), in-person, located in the U.S. Bancorp Tower building in downtown Portland.

Primary Responsibilities:

• Provide coverage and support to the administrative team during general office work hours.
• Take point as the primary administrator for document quality control, revision, dissemination, and filing needs.
• Assist with career fair arrangements, office events, training and development committee needs, field trip scheduling, and miscellaneous planning needs.
• Manage office meetings - Send out appropriate notifications for upcoming events, including seminars, client meetings, and lunch & learns, and oversee meeting logistics (e.g., managing room reservations, inviting attendees, ordering food, registering guests with security, assisting with post-meeting clean up, etc.).
• Help with ordering and stocking supplies, organizing building access, managing parking/transportation needs and parking validation, preparing shipments, assisting with mail collection and dispersal, placing building maintenance requests.
• Assist with various committee and team project needs. 
• Other miscellaneous tasks to be agreed upon as they arise, depending on office needs. 

KPFF is dedicated to professional development and personal growth, so while the aforementioned tasks will compose a core part of your workload, there will also be plenty of opportunities for cross-training and shifts in task responsibility. 

Qualifications

• Must be quality-conscious while multitasking in a fast-paced environment.
• Customer service oriented with a friendly demeanor and optimistic attitude.
• Dependable, responsible, and accountable.
• Diligent work ethic, strong desire to learn, and ability to execute.
• Must be able to complete complex tasks without oversight.
• Detail-oriented, self-motivated, problem solver.
• Willingness to take on any task and a desire to learn and grow.
• Familiarity with Microsoft Office 360 suite of software (including Word, Excel, One Drive, and SharePoint).
• Familiarity with Microsoft Teams.
• Familiarity with the construction industry is a bonus.
• A Bachelor’s degree is preferred, but not required. Continued education would be desirable, but not mandatory. 

Additional Information

Culture and Benefits
At KPFF, we offer a rewarding career path that emphasizes autonomy, innovation, and professional development. Our culture prioritizes ownership of your role, teamwork, and shared values, creating an environment where contributions are celebrated, and career growth is encouraged. We support local collaboration with A/E/C firms and are committed to creating lasting relationships with our clients. We aren’t just colleagues; we’re a community that has been dedicated to collaborative innovation over the last five decades, providing you the platform to make a lasting impact on meaningful projects. KPFF Consulting Engineers offers a competitive salary and benefits package.

Compensation

• KPFF Consulting Engineers offers a competitive salary and benefits package; the base salary for this role will be determined based on the candidate's experience, education, and skills.

  The expected range for a qualified candidate is approximately $52,000 to $58,000 annually (in the range of $25-$28 hourly).

KPFF Employee Benefits

• Medical Plan Options: Choice of Traditional PPO or HDHP with HSA, covering health care needs and prescriptions.
• Flexible Spending Accounts (FSA): Tax-advanta