Jobs and Careers

Executive Assistant (ZR_24255_JOB)

UKRemotefull_timeVerifiedPosted 17 Jun 2025

About the role

This is a remote position.

We are seeking a detail-oriented, proactive, and tech-savvy Executive Assistant to provide high-quality administrative and operational support to a member of our Leadership Team. This role is ideal for someone early in their virtual assistant career who wants to gain experience in a fast-paced, high-standard professional services environment.

The ideal candidate will be resourceful, highly organized, and fluent in Microsoft Office tools, with the ability to manage a range of tasks efficiently and with discretion.

Schedule: Monday to Friday, 12:00 pm to 4:00 pm Eastern time, remaining 4 hours is flexible

Key Responsibilities
 Calendar & Email Management
o Manage complex calendars, scheduling internal and external meetings
o Proactively flag scheduling conflicts, upcoming deadlines, and priority messages
o Organize email inboxes, including categorizing, flagging, and drafting basic responses

 Document Creation & Management
o Draft and format documents, presentations, and spreadsheets using Microsoft Word, PowerPoint, Excel, and Outlook
o Maintain shared folders and document version control

 Meeting Coordination
o Prepare agendas, organize Zoom/Teams calls, and take accurate meeting notes
o Track action items and follow up to ensure timely execution

 General Admin & Research
o Conduct light research (e.g., background on people, events, tools, vendors)
o Assist with expense tracking, travel research/coordination, and vendor coordination
o Support occasional special projects and executive initiatives as needed

Requirements

Qualifications
 1–3 years of experience in an administrative, virtual assistant, or executive assistant role
 Strong proficiency in Microsoft Office Suite (Word, PowerPoint, Excel, Outlook)
 Experience using collaboration tools like Microsoft Teams and Slack
 Exceptional organizational skills and keen attention to detail
 Strong communication skills – both written and verbal
 Ability to handle confidential information with integrity and professionalism
 Self-motivated, reliable, and comfortable working independently in a virtual environment

Preferred Traits
 Curious, eager to learn, and receptive to coaching
 Comfortable in fast-moving, high-expectation environments
 Demonstrates sound judgment and prioritization skills
 Enjoys supporting others and anticipating needs

Independent Contractor Perks