Medical Clinic Staffing Coordinator

Description

Job Title: Medical Clinic Staffing Coordinator 

Department: Franklin County Medical Clinic

Reports To: Clinic Director

FLSA Status: Non-Exempt

Hours: 40/week

Shift: Days

JOB DESCRIPTION

The Medical Clinic Staffing Coordinator is responsible for overseeing the day-to-day staffing needs of the medical clinic while supporting the recruitment, onboarding, and ongoing development of clinic staff. This role coordinates interview scheduling, manages job postings, and assists in hiring efforts to ensure the clinic maintains appropriate staffing levels to support patient care and operational needs. The Staffing Coordinator serves as the primary point of contact for shift coverage and scheduling coordination, helping ensure adequate staffing and timely communication with clinic personnel. In addition, the Medical Clinic Staffing Coordinator manages training and competency tracking for clinic staff, ensuring licenses, certifications, required skills, and annual requirements remain current and compliant with organizational and regulatory standards. This role also supports performance management by coordinating annual employee evaluations with the Clinic Director and preparing the necessary documentation and materials for review discussions. The Medical Clinic Staffing Coordinator is highly organized, detail-oriented, and able to manage multiple priorities while maintaining clear communication with leadership and staff. This position plays a critical role in supporting clinic operations, workforce readiness, and a culture of accountability and professional development. This position is deemed safety-sensitive and will adhere to all policies associated with this designation. The duties listed below are intended only as illustrations of the various types of work performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment of the job. 

• Build, maintain, and adjust staff schedules to align with patient volume and provider templates; coordinate coverage for call-outs, PTO, and employee leaves.
• Coordinate FMLA, General Medical Leave, Short-Term Disability, and Long-Term Disability processes in collaboration with Human Resources.
• Maintain and manage a float/PRN staffing pool, including an up-to-date contact list for last-minute staffing needs.
• Schedule and coordinate new-hire orientation, EMR training, and role-specific onboarding, while tracking completion of all onboarding requirements.
• Partner with Medical Assistant and Nursing leads to plan continuing education opportunities and skills labs; maintain and communicate the department training calendar.
• Track and monitor annual competencies, certifications (BLS, ACLS, etc.), and required trainings, sending reminders and verifying completion.
• Monitor clinical staff licensure and certification expiration dates, flagging renewals 60–90 days in advance and maintaining audit-ready documentation.
• Maintain confidentiality by protecting sensitive, proprietary, or confidential information. Adhere to HIPAA privacy and security requirements
• Protects patients and employees by adhering to infection-control policies and protocols
• Must wear Personal Protective Equipment (PPE) as required to maintain Infection Control Standards as set by the facility
• Performs other related duties as assigned  
• SUPERVISORY REQUIREMENTS [only if deemed necessary by position]
• Post job openings, screen applicants, coordinate interviews with the hiring manager, and communicate timelines and feedback
• Organize onboarding logistics (badges, EMR access, compliance packets, orientation schedule)
• Assist with promoting teamwork and hospitality among the staff
• Assist with provides feedback to employees
• Assist with addressing job performance, personality, and attitude concerns, professionalism, and perform employee evaluations

REQUIRED SKILLS/ABILITIES/COMPETENCIES

• A service-minded work ethic with a drive to meet patient care needs and a positive, upbeat attitude when encountering ambiguity and change
• Ability to interact effectively with people who have widely differing backgrounds
• Excellent oral and written communication skills in English
• Excellent interpersonal and conflict resolution skills
• Excellent organizational skills and attention to detail
• Excellent time management skills with the ability to manage multiple patients at a time
• Strong analytical and problem-solving skills
• Ability to prioritize tasks and delegate them when appropriate
• Ability to act with integrity, professionalism, and confidential