Executive Assistant III

Posting number: 2026BHC27494

Department: EXEC - Executive's Office

Division: Administration

Job classification: Executive Secretary/Assistant III (Z3 : KC Personnel Guidelines)

Posting type: Open & Promotional

Categories: Administrative Assistant

Summary

About the Role

Under Executive Girmay Zahilay’s leadership, we are making King County a high performing government, transparently delivering services that improve the lives of residents. To support this vision, we are seeking a seasoned, detail oriented, and highly collaborative Executive Assistant.

The Executive Assistant will provide comprehensive, high-level administrative support to Executive Zahilay, applying specialized administrative expertise, sound judgment, and exceptional organizational skills. As the highest-level Executive Assistant role in King County, this position is expected to model the administration’s values by serving with integrity, showing initiative, and approaching challenges with a collaborative mindset. This role requires strong attention to detail, a customer-focused approach, and the ability to anticipate needs and adapt in a fast-paced environment. The ideal candidate brings a continuous improvement mindset, actively seeks opportunities to enhance workflows and streamline processes, and demonstrates flexibility–including the ability to shift start and end times as needed to accommodate the Executive’s schedule and priorities. 

Examples of duties

• Provide direct administrative support to the King County Executive, serving as the primary point of contact for all scheduling needs.
  • Work closely with the Special Assistant to the Executive, which provides additional scheduling and administrative support for the Executive.
• Manage the day-to-day administrative operations for the Executive, including scheduling all appointments, meetings, speaking engagements, and other commitments.
  • Prepare, compile, and distribute background materials and supporting documents for meetings and follow-up actions, to ensure the Executive and support staff are fully briefed for all engagements.
  • Coordinate with internal teams and external partners to gather accurate, timely information into a briefing binder that will guide the week ahead.
  • Coordinate with the Executive Protection Unit on all engagements needing security oversight and support.
• Maintain an efficient and professional flow of information between the Executive and internal and external stakeholders, ensuring alignment on organizational priorities and readiness for all engagements.
• Serve as a liaison between the Executive, department leadership, county staff, and community partners, fostering strong working relationships and supporting effective collaboration.
• Build and maintain positive, collaborative relationships across all levels of the organization, modeling professionalism and supporting effective communication and teamwork.
• Coordinate and review all travel arrangements for the Executive, including preparing itineraries, confirming lodging and transportation, and processing travel reconciliation.
• When necessary, staff the Executive at assigned events, ensuring logistics run smoothly and the Executive is supported throughout the engagement.

• Assist in shaping new roles and responsibilities as the needs of the Executive Office evolve.
• Perform other administrative duties as assigned to support the Executive Office operations and priorities. This role requires flexibility and a willingness to assist with a variety of tasks that support the Executive Office.

Values

• Serve with integrity.
• Show initiative and work hard.
• Prioritize outcomes over optics.
• Center those most impacted and put “boots on the ground.”
• Solve problems with a “yes, and” mindset.
• Work as one, adaptable, mission-driven team. 
• Drive for clarity.