Senior Executive Assistant, President - CIC

Get to know Okta

Okta is The World’s Identity Company. We free everyone to safely use any technology—anywhere, on any device or app. Our Workforce and Customer Identity Clouds enable secure yet flexible access, authentication, and automation that transforms how people move through the digital world, putting Identity at the heart of business security and growth. 

At Okta, we celebrate a variety of perspectives and experiences. We are not looking for someone who checks every single box - we’re looking for lifelong learners and people who can make us better with their unique experiences. 

Join our team! We’re building a world where Identity belongs to you.

Senior Executive Assistant, President - CIC

Okta is hiring a Senior Executive Assistant to provide a wide array of administrative, logistical, and project-related support to the President of the Customer Identity Cloud. The team is in rapid-growth mode, the right person has the ability to take initiative, is professional, quick, creative and motivated. The ideal Executive Assistant is dedicated to the Executive and her/his success and willing to work closely with his Chief of Staff. This role will have a high amount of visibility and will work cross-functionally across the company. The Executive Assistant is committed and has the ability to stay steps ahead of the Executive.  This position must be based in New York (hybrid).

 

What you’ll be doing 

• Manage the daily schedule of the Executive; coordinate domestic and international travel and process expense reports
• Work closely with the Chief of Staff on executive operations and priorities
• Provide support to the Chief of Staff in the preparation for meetings
• Form trusting relationships with Executive’s customers, team and contacts
• Manage contacts for Executive, proactively understanding who they are, which have priority and keep track of communication needed for priority contacts
• Field incoming requests; exercise strong judgment and discretion with highly confidential information
• Lead, drive and execute on various team events, socials, offsite meetings, etc.
• Work cross-functionally to ensure communication is efficient and clear between teams
• Travel with Executive to provide support during internal and external meetings and events

 

What you’ll bring to the role

• 8+ years experience supporting a C-level Executive
• Proven ability to interact in a professional manner with Customers, Prospects, Board Members, Investors and Internal Team
• Experience with web-based scheduling and collaboration tools
• Extensive experience with arrangement of complex schedules and logistics, at times, across multiple time zones
• Ability to work on multiple projects, lead priorities and accurately set expectations
• Extraordinary time management skills and attention to detail
• Strong planning, organizational and analytical skills
• Ability to quickly learn new tools and technologies; Interest and experience in using technology and the Internet to improve work efficiency
• Expectation of complete confidentiality on all business matters
• Ability to effectively communicate and collaborate with a diverse range of people and job functions
• Excellent verbal and written communication skills
• Ability to remain energetic and positive in a fast-paced and demanding environment
• Entrepreneurial spirit and desire for constant improvement
• Excellent common sense and ability to make appropriate judgment calls autonomously
• Dedicated with the ability to anticipate next steps
• Works well with a variety of personalities; embraces teamwork
• Experience dealing with confidential and sensitive information

 

Strengths you’ll need

• Adaptable – has demonstrated flexibility in the face of change.
• Organized - has good time, space and task management skills.
• Proactive - has the ability to foresee problems and prevent them by taking action.

#LI-CM

 

Below is the annual base salary range for candidates located in California, Colorado, New York and Washington. Your actual base salary will depend on factors such as your skills, qualifications, experience, and work location. In addition, Okta offers equity (where applicable), bonus, and benefits, including health, dental and vision insurance, 401(k), flexible spending account, and paid leave (including PTO and parental leave) in accordance with our applicable plans and policies. To learn more about our Total Rewards program please visit: https://rewards.okta.com/us.   

The annual base salary range for this position f