Executive Assistant

WHO YOU ARE

You are devoted, compassionate, and enjoy being on the front lines of healthcare, changing the lives of patients by supporting them and the team through effective team support and administration. You’re excited about being part of a team that is building a healthcare delivery model that ensures the highest possible quality of life and best outcomes for those in our care. You believe patients living with kidney disease deserve the best person-centered, holistic, comprehensive care and want to influence the healthcare system to drive towards that. You’re creative and innovative when it comes to supporting executive leaders, and can help prioritize and organize for them. You thrive in innovative and evolving environments with high rates of change. Does this sound like you? If so, we should talk.

WHO WE ARE

Evergreen Nephrology partners with nephrologists to transform kidney care through a value-based, person-centered, holistic, and comprehensive approach to kidney care. We believe patients living with kidney disease deserve the best care. We are committed to improving patient outcomes and improving quality of life by delaying disease progression, shifting care to the home, and accelerating kidney transplants.

We help nephrologists focus on the right patients at the right time across the full care spectrum. We do this by providing them with the best-in-class interdisciplinary clinical resources, analytical insight and tools, and services to patients.

We listen to the needs of our patients, our employees, and our client partners, continually working to push beyond the status quo in which the care system manages patients today.

YOUR ROLE

As an Executive Assistant, you support the organization by supporting senior leaders with managing their calendars, travel, and external meetings. You will engage with internal and external stakeholders and partners on behalf of the executive team to assist in scheduling, organizing events and interviews, and more. You’ll help the entire enterprise by supporting the leadership team and helping them be more effective and efficient. 

PRIMARY FUNCTIONS

• Provide multi-faceted administrative support and assistance to Company executives.
• Manage executives’ schedules to ensure effective use of an executive's time and productive interactions with staff and the public, including calendar management, meeting scheduling and preparation, ownership of follow-up task completion, and taking notes or minutes, as needed.
• Manage and execute complex travel arrangements for Company executives and job candidates, including booking transportation and lodging and preparing itineraries.
• Conduct research and information gathering on behalf of Company executives and prepare summaries, memoranda, reports, and other deliverables.
• Use discretion, judgment, and knowledge of the organization to facilitate the executive's activities and maintain confidentiality.
• Draft and execute correspondence for an on behalf of Company executives.
• Manage main office resources and ensure smooth business operations by answering telephone calls, greeting and managing visitor presence and agenda, managing office supply resources, and handling written correspondence to and from organization.
• Create and maintain document filing systems, both electronic and physical, to promote organizational efficiency.
• May engage third party vendors, or direct and deploy support staff or other resources, to achieve Company objectives.
• Other duties, as necessary.

YOU’RE GOOD AT

• You reviewed the Who You Are section of this job posting and immediately felt the need to read on. That makes you a match for our innovative culture
• You accept that things change quickly in a startup environment and are willing to pivot quickly on priorities
• You are detailed-oriented
• You’re able to process complex information and determine how it impacts executive’s schedules and priorities
• You are able to prioritize conflicting needs; handle matters expeditiously and follow through on projects to successful completion, often with a short deadline
• You have a “Do Anything” mindset; you’re not above any task
• You have experience putting processes in place (i.e. Helping create employee handbooks, manuals, scheduling, answering phones, booking events and travel, etc.)
• You’re an exceptional communicator (written and verbal)
• You’re proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint), Adobe Acrobat, and have excellent typing skills
• You have strong organizational and time management skills with the ability to manage multiple tasks and meet deadlines in a fast-paced environment