Research Program Coordinator - Events, College of Pharmacy, PhARM Program
The University of Texas at AustinAbout the role
Job Posting Title:
Research Program Coordinator - Events, College of Pharmacy, PhARM Program----
Hiring Department:
College of Pharmacy----
Position Open To:
All Applicants----
Weekly Scheduled Hours:
40----
FLSA Status:
Exempt----
Earliest Start Date:
Immediately----
Position Duration:
Expected to Continue Until Aug 31, 2026----
Location:
AUSTIN, TX----
Job Details:
General Notes
The University of Texas at Austin provides competitive compensation plans plus a comprehensive benefits package that includes: insurance and Teachers Retirement System (TRS) retirement benefits; paid vacation, sick and holiday time off; access to employee professional development and wellness services; the opportunity to qualify for the Public Service Loan Forgiveness (PSLF) federal program, and more.
The College of Pharmacy at UT Austin, welcomes and respects all individuals and communities by valuing and consciously maintaining awareness of perspectives and experiences.
May occasionally be requested to work additional hours or weekends as needed to complete time-sensitive projects or facilitate events and programs. May occasionally be required to travel within the state of Texas to support events. This position is expected to continue through August 2026 with opportunity for renewal.
Purpose
The Research Program Coordinator – Events will report to the Director of the Pharmacy Addictions Research & Medicine (PhARM) Program. They will collaborate with internal staff and external partners to plan and execute research and training events (in-person and virtual), as well as related purchasing logistics. Events range from large conferences for external academics and clinicians such as the Texas Substance Use Symposium, to internal program events such as the PhARM Program Annual Retreat & Celebration. This role requires a high level of collaboration, attention to detail, and the ability to manage multiple tasks in a dynamic academic environment.
The PhARM Program is a research and training unit with a growing core team of two full-time faculty, five full-time staff, and seven part-time staff and trainees. We collaborate with a large network of internal and external partners – including the Texas Health and Human Services Commission, the City of Austin, and the Be Well Institute at UT Health San Antonio – to implement and evaluate projects addressing substance use challenges in our community. We are embedded in the College of Pharmacy, which is consistently ranked in the top 10 pharmacy schools in the United States. Our staff are encouraged to pursue professional development opportunities that align with their role and can access program funds for this purpose.
Responsibilities
Evaluate venues and coordinate vendor contracts for events with up to 600 in-person attendees
Plan and coordinate on-site logistics for 4+ in-person events each year, including occasional events outside the Greater Austin Area
Coordinate communication with planning committees, advisory boards, and speakers
Recruit and coordinate communication with event sponsors and exhibitors
Coordinate purchase orders, invoicing, travel, and reimbursement for a variety of vendors and speakers
Plan and coordinate logistics for virtual events
Additional duties as assigned
Required Qualifications
4+ years of experience in events coordination OR bachelor’s degree and 2+ years of experience
Proficiency
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