Personal Assistant (to General Manager and Commercial Director)

Location: Milan

About us

Diageo is the world’s leading premium drinks company with an outstanding collection of brands, such as Johnnie Walker, Smirnoff, Baileys, Captain Morgan, Tanqueray and Guinness. Our purpose – Celebrating life, every day, everywhere – has a meaningful role in our company, for our people, our diversity, our brands, in how we perform and how we build shared value

Our ambition is to create the most successful, respected and trusted consumer products company in the world. To achieve this, we need the best people. We are looking for creative, bold and driven people to take Diageo and our timeless and pioneering brands to the next level.

More information about Diageo can be found on their website: https://www.diageo.com/

In Italy, Diageo’ vision is to be recognized by employees, consumers and customers as the best performing, most respected and desirable TBA company & business partner. With our incredible portfolio we lead the spirits' category with strategic brands such us Tanqueray and Bailey, we are the first contributors of the grows of the tequila category with Casamigos and Don Julio, and we aim to premiumize the aperitif category with Venturo.

About the role

This role will provide proficient personal assistant support to the business leaders outlined in the role title. It will be required to co-ordinate their activities and provide administrative support. This is a varied and challenging role which requires a high degree of flexibility, initiative and confidentiality. 

Top Accountabilities

Functional (may vary dependent on leader):

• Effective diary management - emphasis on anticipating needs and understanding priorities
• Travel and accommodation management and co-ordination
• Timely management of expenditure via Concur, ensuring a thorough filing and reference system is in place
• Meeting co-ordination, preparation, efficiency and effectiveness
• Co-ordination of data and preparation of relevant business reports e.g. KPIs
• Managing routine one-off and recurring tasks, including resolving issues and implementing comprehensive solutions
• Management and organisation of internal and external events e.g. conferences, meetings, events
• Management and co-ordination of functional specific projects and administration

Leadership:

Win through Execution

• Takes a wide view of their accountabilities
• High energy and ambition to achieve
• High and effective level of prioritisation
• Generates a range of workable solutions to problems and takes action

Shape the Future

• Accurately digests large amounts of information and breaks down complex problems thoroughly
• Challenges themselves to take on new or unfamiliar tasks and ways of working

Inspire through Purpose

• Aspires to have a positive impact on those they support
• Is actively aware of the impact they have on others and tunes in to the needs of individuals around them
• Communicates in a compelling, clear and impactful way

Invest in Talent

• Displays confidence in their ability to meet challenges and succeed
• Demonstrates a realistic and thoughtful awareness of their own capabilities
• Proactively seeks feedback and development for growth and takes action

About you

Ideal Experiences / Qualifications / Capabilities

• Previous experience in a similar role are a Must
• Continually demonstrate high standards in terms of planning, quality and acc