Senior Executive Administrative Assistant

Location(s):

United States of America

City/Cities:

Atlanta

Travel Required:

00% - 25%

Relocation Provided:

No

Job Posting End Date:

January 21, 2024

Shift:

Job Description Summary:

Our leadership has the commitment to do what is right, to help set direction for others, and to facilitate tough decisions when required. They are some of the most highly respected business professionals in the world and we have an exciting position for a candidate that wants to learn and growth with these incredible mentors. We are seeking a Senior Executive Administrative Assistant to join our team supporting an executive in our Corporate Quality, Safety & Environment (QSE) group. In this role you will have the ability to work cross functionally at all levels as you connect with others within the company. This is a fast-paced position that requires you to be flexible, proactive, resourceful, and efficient, with a high level of professionalism and confidentiality. 

What You’ll Do for Us

• Responsible for scheduling and managing the executive calendars including prioritizing and resolving related conflicts, proactively scheduling important meetings with internal and external individuals, and maintaining an organized office.

• Organizes and coordinates travel and related requirements to include travel authorizations, flight tickets, hotel bookings, visas, airport transfers, expense reports; ensures that all travel arrangements are compliant with the Company’s Travel Policy.

• Provides support in arranging meetings including coordinating the agenda, collaboration of presentations/information, handling logistics, such as conference registrations, room reservations (internal and external), and local travel.  Also, provides hospitality for Senior Management or guests of the department which may include planning, arranging, and confirming all local logistics support.

• Performs general clerical duties including but not limited to scanning, copying, faxing, filing, and data entry; collects and opens mail; completes various forms, including purchase requisitions, shipping requests, travel expense reports, requests for payment, consultancy agreements,  maintaining the teams’ Insider Trading List updated five times/year; maintaining multiple stakeholder group address lists (ELT, FLT, OU Pres, OU CFO, OU Strategy, etc ) Analyst Reports Distribution; and BD Corp entry on all investor meetings for roadshows (mirroring calendaring of roadshow

• Closely collaborates with all sub-functional thought leaders, system partners, fulfills the role of key-coordinator and administrator to the QSE Steering Committee

• Responsible for high quality QSE event management activities: QSE XLT and other QSE Leadership Management routines

• Contributes to the excellent reputation of The Coca-Cola Company through professional, friendly and respectful interactions internally and externally. Performs other duties as required and/or assigned.

Qualifications & Requirements

• High School and some college preferred in Business, Communications, or similar field is ideal.

• 2 years of experience in a high-level support role preferred.

• Must possess proven ability to be a resourceful problem-solver.

• Experience in coordinating projects. 

• Intermediate knowledge of MS Office, including Word, Excel, PowerPoint, Teams and Outlook. 

• Advanced skills in creating presentation and various communication materials

• Strong attention to detail, interpersonal, and communication skills are needed.

• Excellent time management and organizational skills to meet deadlines are needed.

• Experience scheduling travel arrangements and schedule for management.

• Support experience in a professional services, sales, or marketing environment. 

• Experience successfully creating and/or modifying processes. 

Key Leadership competencies/attitude:

• High level of motivation, energy

• Consistent strong servant leadership, with the ability to stand strong grounds

• Proficiency level communication skills (verbal and written)

• Proven problem solving skills with the ability to provide alternative solutions

• Confidentiality, loyalty and strong QSE Team spirit

• Embrace the QSE way of working. Occasionally, it requires crisis management and problem resolution outside of routine working hours.

• Estimated time to support the QSE Officer directly is 70% with approximately 30% time allocated to support the QSE Leadership Team.

• Strong collaboration with all other administrative team members, with special focus on close