Administrative Assistant

Description

Administrative Assistant -HR 

Seeking an Administrative Assistant – Front Office for the HR team providing administrative support to the human resource department including greeting employees/applicants, employee new hires and onboarding, maintaining employee files, report generation, data entry, compliance, general inquiries in the areas of benefits, policies and procedures, and other HR functions. The Administrative Assistant utilizes HRIS, SharePoint, SAP, Microsoft Office Suite and other technologies to manage the day-to-day responsibilities and ensures confidentiality is maintained at all times. On site. Need typing certificate 50 wpm.

JOB RESPONSIBILITIES

· Provide administrative support to the Human Resources Department.

· Greet applicants, employees and provide assistant

· Enter new hire information, reference and background checking and verify I9 utilizing E-Verifying. 

· Responds promptly and thoroughly to inquiries pertaining to policies, procedures, and employee files.

· Maintains employee records in compliance with Federal and State laws, and Company policies and procedures.

· Creates and updates files, ensure files are up-to-date and current.

· Maintains knowledge of legal requirements and government reporting regulations affecting human resources functions and ensures policies, procedures, and reporting are in compliance.

· Pay invoices on-line and filing

· Works on various research and special projects as assigned and other duties as assigned.

Requirements

· 1-3 Years of Administrative experience, Human Resources experience helpful

· Associate or Bachelor Degree helpdul

· Proficient knowledge MS-Office products: Word, Excel, Outlook and SAP or SharePoint helpful 

· Able to type 50 wpm  (typing certificate)

· Strong written and verbal communication

· Strong analytical and organization skills

· Experience in social media helpful

· Ability to work as part of a team as well as prioritize independently

· Must have high initiative, able to multi-task

· Possess excellent inter-personal skills and the ability to work with employees at all levels

· Ability to manage and maintain a high degree of confidential matters

· Good customer service skills effective with all employees in the organization