Benefits & Payroll Specialist

Job DetailsJob Location: Green Circle Growers Inc - OBERLIN, OH 44074



Green Circle Growers was founded in 1968 by John van Wingerden. With just a few acres, Green Circle Growers began selling to other companies like variety stores, lumber yards, hardware stores, and grocery stores. Today, Green Circle Growers is still owned and operated by the van Wingerden family and has grown to over 150 acres of indoor growing space. Our state-of-the-art greenhouses offer many different environments to keep up with the demanding mix of products that today’s market expects. We now provide plants to regional and national stores across the United States and Canada. We are able to market and offer broad products to mass merchants, as well as to growers. The retail market expects the full line of annuals in flats, containers, and baskets. The grower line produces pre-finished containers, plugs, and liners.

POSITION OVERVIEW:

The Payroll and Benefits Coordinator is responsible for supporting payroll processes and employee benefits programs while ensuring compliance with company policies and federal, state, and local regulations. This role serves as a key resource for employees regarding payroll, benefits enrollment, leave administration, and related Human Resource matters. The Payroll and Benefits Coordinator works closely with Human Resources, Finance, vendors, and employees to ensure accurate and timely payroll processing and benefits administration.

JOB DUTIES:

Assist the Payroll and Benefits Manager with bi-weekly payroll, including time management, entering data sets, short term disability, reimbursements, deductions, 401k changes, garnishments, tax discrepancies, and other related data
Assist with benefit administration including annual open enrollment, tracking and communicating monthly benefits and 401k eligibility, spousal waiver forms and dependent documents, reviewing and approving enrollments, claims reconciliation, and other employee assistance
Oversee all leave of absence programs, including Family and Medical Leave Act (FMLA), military leave, personal leave, bereavement, and any other disability-related absences
Serve as the primary point of contact for employees regarding leave eligibility, benefits continuation, and return-to-work processes
Review leave requests, determine eligibility, provide required notices, and track intermittent and continuous leave usage in compliance with federal and state regulations
Coordinate leave administration with third-party leave administrators, insurance carriers, managers, and employees
Assist with audits and reporting related to payroll, benefits, leave administration, and regulatory compliance
Assist the human resources team and employees with all phases of the employment life cycle to improve processes and system efficiencies
Maintain confidential employee records and HRIS data accuracy in accordance with legal requirements and company policy
Stay current on federal, state, and local employment laws and recommend process improvements for ongoing compliance
All other duties as assigned

QUALIFICATIONS AND EDUCATION REQUIREMENTS:

Bachelor’s degree in business, human resources, or a related field or relevant experience
1-2 + years of experience in a human resource, payroll, or benefits related role
Knowledge of payroll practices, tax regulations, and benefits administration
Knowledge of employment law and human resources best practices
Experience with Human Resource Information System (HRIS), such as Paycom, preferred
Strong competency in Microsoft Office Suite, particularly Excel
Strong detail-orientation and organizational skills, with the ability to prioritize
Strong analytical and time management skills
Excellent written and oral communication skills
Excellent customer service and interpersonal skills
Ability to exercise strong judgement while working with confidential matters

PHYSICAL ENVIRONMENT & REQUIREMENTS:

Climate controlled office or home office environment
Continuously requires vision, hearing, twisting, and talking
Frequently requires sitting, standing, fine dexterity, and handling
Occasionally requires walking, climbing stairs, lifting (up to 20lbs), carrying, reaching, kneeling, pushing/pulling, bending, and crouching
Rarely requires climbing




Qualifications