Program Administrative Assistant

WE WANT YOU ON OUR TEAM!

VETERANS VILLAGE OF SAN DIEGO has been serving veterans for over 40 years. It takes determination and commitment to overcome the challenges of homelessness and chemical dependency and we are here to serve those who have graciously served us – our VETERANS and their families! Our amazing team of employees helps us fulfill our motto, which is LEAVE NO ONE BEHIND.

The Program Administrative Associate provides specific administrative support to VRC and other programs as designated by GPD/VRC Program Director.

Compensation:

The base compensation for this position is $20.19 to $24.04 per hour.

Essential Duties and Responsibilities

• Researches and compiles client information, such as financial forecasting, employment verification and verifying clients assets in order to remain in compliance with the San Diego Housing Commission’s Compliance Monitoring reporting quarterly, and annually.
• Keep up-to-date rent roll and effectively complete the Tenant Income Certification (TIC) per SDHC requirements for VRC phases’ I and II.
• Facilitates program needs as it relates to record keeping, financial record maintenance, client verification information, and any other needs of the department all aspects of the Cal Fresh program at VRC. Pre-qualify all residents and preparing in0come documents for each new case. Scheduling of biweekly appointments with the Health and Human Services, and clients biweekly. Manage and maintain all Cal Fresh and Medical actions and documents per each case. Facilitate monthly Cal Fresh debits for the finance department. Submit monthly and quarterly reports to the Health and Human Services.
• Manage monthly and daily MTS Compass Card issuance. Pre-qualify each resident for the Compass Card Program. Track the daily and weekly issuance and inventory of the MTS Day Pass Program and Monthly Compass Card Program. Manages the MTS “Live” spreadsheet, as well as updates information of the VRC participant’s usage and needs. Processes invoices from MTS by providing funding codes for the finance department in order to process month MTS invoices. Order new Day Pass Inventory monthly for VRC residents.
• Reconciles and separates urinalysis billing for all programs and provide funding codes for finance billing.

• Sets up and maintains files of information for the VRC Program Director and staff.
• Prepares correspondence and develops other routine reports
• Performs extensive Administrative duties
• Other duties as assigned.

Qualifications:

       • High School diploma and at least 3 years’ prior administrative experience

• Knowledge of HMIS databases a plus!

• Ability to prioritize competing responsibilities and thrive in challenging situations

• Able to change priorities at a moment’s notice

• Must be able to fluently read, write and communicate in English

• Must be able to comfortably, both mentally and physically, perform all aspects of job description and other duties as assigned by supervisor

• Veteran Status a Plus!

Physical Requirements:

• Ability to bend and lift light objects

• Ability to sit for extended periods of time while viewing a computer monitor

• Dexterity of hands and fingers to operate a computer keyboard

• Capable of hearing and speaking to exchange information

• Seeing to read reports and data

• Ability to speak English

• Must be able to work in a noisy, busy environment.