Team Assistant: Legal & Governance

Company Description

At Informa, no two days and no two people are the same, and you'll find the freedom, opportunity and support of a fantastic community to make a real impact. 
We’re an international business that connects specialists with knowledge, helping them to learn more, know more and do more through live and on demand events, digital and data-driven services and academic research. 

We are home to over 14,000 colleagues across 30 countries and are a member of the UK’s FTSE 100 group of leading public companies.

In Global Support, we provide expert guidance and hands-on support to the Informa Group and Informa’s many business teams. Across tech, finance, legal, corporate development, HR, communications, operations and many other areas, we work collaboratively and flexibly to help our brands serve their customers and help the company succeed.

Job Description

This role is based in our New York, NY office.

The Legal & Governance team at Informa is seeking an intelligent, organized, and energetic Team Assistant based in our New York City office to provide direct support to the legal team the United States. In addition, this role will involve providing some limited administrative support to the global Head of Compliance (based in London), all which can be handled virtually. The Team Assistant will work closely with the Executive Assistants, who support other L&G functions, to successfully achieve the goals of the wider team.

The ideal candidate must be adaptable, well organized, able to work independently, and enjoy the challenge of supporting a team of diverse colleagues and programs. The ability to interact with all levels of the organization, sometimes under pressure, while maintaining a high level of professionalism and confidentiality is key to the role.

A successful Team Assistant will demonstrate strong written and communication skills, good decision-making ability, and attention to detail while approaching their role flexibly, proactively and resourcefully.  The Team Assistant must be hardworking, team oriented, and enthusiastic with a “can do” attitude.  More specifically, the role will involve:

• Managing the processing of invoices and payment requests
• Filing all legal team mail and distribute to the appropriate stakeholders internally
• Managing expenses across two different online systems (UK & US) – training will be provided
• Having demonstrable calendar management skills, including the ability to coordinate meetings across multiple time-zones
• Booking domestic and international travel, accommodation and visa arrangements
• Arranging both internal and external meetings and, when required, collating and issuing agendas, booking meeting rooms and also arranging social functions for the team
• Formatting and editing legal documents and helping prepare presentation materials
• Onboarding new colleagues within the team
• IT admin/maintenance

Qualifications

• Experience supporting senior individuals and/or teams within a large organization
• Positive and energetic personality
• Good communication and organizational skills
• Ability to multi-task and prioritize
• The ability to maintain confidentiality and professionalism
• Internet and technologically savvy with a proficiency in Microsoft Office, especially Outlook, Teams, PowerPoint and Excel

Additional Information

The salary range for this position is $50k-$75k / annually based on experience.

We believe that great things happen when people connect face-to-face. That's why we work in-person with each other, or with customers and partners, three days a week or more. When you’re not spending time together in one of our offices or other workplaces – like at an Informa event – you get the flexibility and support to work from home or remotely.

We work hard to make sure Life at Informa is rewarding, supportive and enjoyable for everyone. Here’s some of what you can expect when you join us. But don’t just take our word for it – see what our colleagues have to say at LifeAt.Informa.com

Our Benefits include:

• Great community: a welcoming culture with in-person and online social events, our fantastic Walk the World charity day and active colleague groups and networks promoting a positive, supportive, and collaborative work environment
• Broader impact: take up to four days per year to volunteer, with charity match funding available too
• Career opportunity: the opportunity to develop your career with bespoke training and learning, mentoring platforms and on-demand access to thousands of courses on LinkedIn Learning. When it’s time for the next step, we encourage and support internal job moves