Real Estate Project Manager & Lease Administrator

WHY JOIN ALO?

Mindful movement. It’s at the core of why we do what we do at Alo—it’s our calling. Because mindful movement in the studio leads to better living. It changes who yogis are off the mat, making their lives and their communities better. That’s the real meaning of studio-to-street: taking the consciousness from practice on the mat and putting it into practice in life.

OVERVIEW

This is a great opportunity to play a critical role in the expansion of our store portfolio worldwide. As part of the team, you will serve as the central point of connection between our field-based real estate directors and our internal architecture/design and construction + retail maintenance teams, and external landlords. You will schedule landlord meetings, assist is assembling project approval packages, assist in clarifying and coordinating Landlord work letters, handle legal issue such as estople certificates and rent payment set-ups, assist with letters of intent, distribute executed leases and track lease terms. We prefer candidates who have at least one year of administrative support experience and who are familiar with retail project timelines, but we are willing to train the right person.

RESPONSIBILITIES  

• Launch projects internally
• Assist with preparation of site approval packages, including lease summaries, maps and graphics, and other exhibits
• Work with market analyst to gather required demographic information
• Act as initial point of contact for Real Estate. Manage day-to-day contacts with Landlords. Obtain project set-up sheets, drawings, photos, Landlord work schedules, tenant criteria, and other materials
• Collaborate with Architect/Design and Construction teams on management of Landlord construction documents, Landlord work schedules and other construction related items
• Assist Real Estate Directors in tracking possession timing and collaborate with Construction on Landlord work completion
• Obtain and document Landlord Possession letters
• Partner with Finance, Legal and other teams on providing lease documentation
• Set up rent payments and tracking of percentage rent payments; Assist in setting up lease payments
• Manage files, organize paperwork as needed
• Setting up the TANGO system and inputting our existing and incoming leases into the system;
• Acting as a “launch lead” for incoming deals to make sure they are set up appropriately across downstream systems;
• Setting up and managing key dates for our leases;
• Managing incoming LL contacts, including invoices, NOPs, and other paperwork;
• Acting as SME for: Tango, our portfolio, and internal contact points around all key lease issues

QUALIFICATIONS

• Previous real estate administration / coordinator experience
• Previous experience with Lease Administration software preferred/required
• Intermediate to advanced Word, Excel and PowerPoint
• Understanding of the fundamental budgeting processes and controls
• Strong administration/organization / interpersonal skills
• Strong verbal and written communication skills
• Ability to prioritize workload, ability to work to deadlines
• Ability to work autonomously as well as be a team player
• High level of attention to detail
• Ability to be open minded and receptive to change
• Ability to analyze options and apply solutions

The Base Salary Range for this position is $80,000.00 - $95,000.00 per year which represents the current range for the base salary for this exempt position. Please note that actual salaries will vary based on factors including but not limited to location, experience, and performance. As such, on occasion and when applicable, there is the possibility that the final, agreed-upon base salary may be outside of the upper end of the range. Please also note the range listed is just one component of the Company’s total rewards package for exempt employees. Other rewards may include performance bonuses, long term incentives, a PTO policy, and many other progressive benefits.