Administrative Support Assistant

Job Summary

The Administrative Support Assistant provides clerical assistant to the Department Chair and Coordinator, serves as a backup in the coordinator's absence, and manages general departmental services and information for faculty and students. 

Key Responsibilities

• Administers front/general office, supervises one or more student assistant(s). Prepares curriculum information and class scheduling documents.
• Assists students with questions, prepares forms for students, and solves administrative and departmental problems for students.
• Assigns course permits and keeps records of students taking CE 404, 408, 697 and 698, and CEM 409 courses.
• Designs charts, formats, and displays for presentation of information to assist coordinators and Department Chair in decision making.
• Responsible for textbook ordering. Acts as liaison between the textbook publisher and faculty.
• Provides clerical support to Department Chair, Faculty, and Administrative Coordinator.
• Responsible for department office supplies, forms, and stationery procurements.

Knowledge Skills and Abilities

Knowledge of university and office procedures, accounting, travel arrangements, campus rules and regulations and department procedures. Computer literacy is vital to the meet the daily requirements as an Administrative Support Assistant II. Many assignments and forms are geared to ever-changing software programs which the employee is expected to adjust to.  • Ability to interact and work well with a diverse community to provide cohesive bond between department, faculty and students is important.

Ability to communicate with an ethnically and culturally diverse campus community.  Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures.  Ability to contribute to a positive university experience for each and every student, and assist in achieving the university's commitment to a "vision of excellence."

Education and Experience

Equivalent to three years of administrative support experience required. 

Physical Summary

Sedentary work - Involves mainly sitting. Walking and standing are minimal. Lifting is limited to lightweight objects. (10 pounds or less).

Department

Civil Engineering & Construction Engineering Management (CECEM)

Classification

Administrative Support Assistant II

Compensation

Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources.

CSU Classification Salary Range: The CSU Classification Salary Range for this position is $3,565 (Step 1) - $5,092 (Step 10) per month.

Time Base

1.0 time-base, 40 hours per week.

Duration of Appointment  

This is a temporary position for one year with no permanent status granted. Temporary assignments may expire prior to the ending date.

Benefits

Excellent benefits through CalPERS (health, vision, dental), tuition fee waiver, generous vacation and sick leave, and 14 paid holidays each year.

Application Procedures

Click Apply Now to complete the CSULB Online Employment Application.

PLEASE FILL OUT THE APPLICATION COMPLETELY                                                                    

It is important that all sections of the on-line application are filled out completely and accurately. Please include all relevant education and experience. Your application will be used to determine whether you meet the minimum qualifications for this position.

Additional Information

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSULB will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

Due to the nature of this position, current CSULB employees are subject to a criminal record check unless they have successfully completed a criminal background check through CSULB within the past 12 months.

CSULB is not a sponsoring agency for staff and management positions (i.e. H-1B Visas).

California State University Long Beach expects respectful, professional behavior from its employees in all situations. Acts of harassment or abusive conduct are prohibited. Demonstrated appropriate professional behavior, treating others with