Executive Assistant

Company Description

LinkedIn is the world’s largest professional network, built to create economic opportunity for every member of the global workforce. Our products help people make powerful connections, discover exciting opportunities, build necessary skills, and gain valuable insights every day. We’re also committed to providing transformational opportunities for our own employees by investing in their growth. We aspire to create a culture that’s built on trust, care, inclusion, and fun – where everyone can succeed.

Join us to transform the way the world works.

Job Description

This role can be based in San Francisco or Mountain View. 

At LinkedIn, we trust each other to do our best work where it works best for us and our teams. This role offers a hybrid work option, meaning you can both work from home and commute to a LinkedIn office, depending on what’s best for you and when it is important for your team to be together. 

We are looking for an Executive Assistant to provide administrative and organizational support to senior leaders. You will be responsible for skillfully interacting with management within and outside of the company, comfortably communicating with customers, vendors and visitors and flawlessly handling confidential and critical details. You will also be responsible for anticipating the needs of multiple managers and flexibly accommodating work schedules. 

Responsibilities: 

• Coordinate meeting responsibilities (could include: logistics, action items, note-taking, assist in preparing content, etc.) 

• Plan, organize and manage multiple calendars (resolve overlapping commitments and protect time for priorities) 

• Coordinate all travel arrangements 

• Manage logistics for special events such as team all-hands or off-sites 

• Manage and reconcile expense reports, purchase and procurement requisitions and contracts within time constraints 

• Understanding the teams’ budget 

• Manage special projects, as agreed with manager(s) 

• Maintain email distribution lists / aliases 

• Manage and reconcile expense reports, purchase and procurement requisitions and contracts 

• Act as the point of contact between workplace services to meet facility needs for the team 

• May train and coach new AAs 

• Obtain an understanding of internal structures and operations of the organization 

• Maintain administrative processes that reduce redundancy and improve accuracy, while achieving organizational objectives 

• Maintain an advanced degree of confidentiality along with excellent judgement, discretion and a high degree of maturity/professionalism 

• Partner with HR, Finance, Legal and other teams on various initiatives 

• Apply judgment with a full understanding of urgency and priorities of your leaders, routinely needing to multi-task with little to no direction 

Qualifications

Basic Qualifications: 

• 5+ years of experience working at the senior level in an administrative role 

Preferred Qualifications: 

• Experience with project and budget management 

• Experience supporting multiple leaders of large teams 

• Advanced knowledge of MS Office (Outlook, Word, PowerPoint and Excel) and cloud-based applications (SharePoint) 

• Excellent communication, teamwork and organizational skills 

• Ability to professionally interact with senior leaders and anticipate their needs. 

• Thrives in a fast-paced, demanding environment 

• Ability to effectively manage time, prioritize tasks, and work within deadlines, even if ambiguous environments. 

• Demonstrates a proactive attitude and a willingness to take on additional project work 

• Adapts to changes quickly and can learn and adopt new technologies and be flexible with new systems, tools and processes 

• Demonstrates ability to be proactive, take initiative, exercise good judgment, discretion and confidentiality in all tasks 

Suggested Skills: 

• Problem solving 

• Collaboration  

• Communication 

LinkedIn is committed to fair and equitable compensation practices.  

The pay range for this role is 78,000 to 127,000. Actual compensation packages are based on several factors that are unique to each candidate, including but not limited to skill set, depth of experience, certifications, and specific work location. This may be different in othe