Grants Specialist - Latin America

Working Location: PENNSYLVANIA, CENTER VALLEY; PENNSYLVANIA, BETHLEHEM; PENNSYLVANIA, BREINIGSVILLE; Pennsylvania, Allentown; Pennsylvania, Philadelphia; Pennsylvania, Scranton; Pennsylvania, Wilkes Barre 

Workplace Flexibility: Hybrid

 

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Job Description

The Grants Specialist executes review, due diligence, documentation, and communication activities for Olympus’ Grants program in the Americas, with a specific focus on the Latin America region. The Grants Specialist delivers outstanding customer service and upholds the compliance standards of the program.

Job Duties

• Screen and assess submissions, including those submitted in Spanish and Portuguese, in Olympus’ Grants Management System in a timely fashion in accordance with departmental processes. Engage in follow-up communications to request clarification to remedy deficiencies or educate regarding program criteria as necessary
• Perform timely due diligence on requesting organizations and individual requestors
• Perform tasks to document and deliver Olympus’ commitments on approved grant requests, such as informing recipients, drafting and exchanging letters of agreement, requesting payments, etc. 
• Collaborate with Equipment Operations and Latin American colleagues to troubleshoot and take necessary action on highly time-sensitive fulfillment issues for product awards
• Communicate with requestors to receive, evaluate, and maintain necessary documents associated with post-program reconciliation. Ensure adherence to aggregate spend tracking requirements, federal disclosure requirements, and life science industry best practices
• Engage in frequent written and oral communications with key stakeholders to educate regarding important issues, deadline-sensitive information, and important priorities with respect to grants support 
• Perform administrative and data-related tasks as needed to prepare for departmental and Grants Committee meetings, build reports, support audits, respond to information inquiries, etc.
• Support department personnel with internal and external projects and complete other related duties as assigned
• Proactively manage shifting priorities to ensure tasks are completed to applicable standards and within expected timeframes 

Job Qualifications

Required:

• Bachelor’s degree in business, marketing, education, communications, public administration, health care administration, or related field; equivalent knowledge and experience will be considered
• Minimum of three (3) years of experience performing or supporting corporate or nonprofit projects or business process; five (5) years of relevant experience preferred
• Ability to travel domestically and internationally up to 10 days per year

 

Preferred:

• Strong organizational skills, awareness of deadlines, and attention to detail
• Fluency in Spanish and/or Portuguese. Additional foreign language skills a plus