Executive Assistant

Position Overview

Greater Purpose and Core Values: Athletico’s Greater Purpose is to empower people, inspire hope and transform lives. We accomplish this by providing exceptional, progressive, and cost-effective fitness, performance and rehabilitative services through personalized care that emphasizes education and prevention of future injury. This is accomplished through building on our Core Values of one team, understanding our business, recognition, people-focused, accountability, continuous innovation and trust and integrity, which are the foundation for our unique culture.

Position Summary: The Executive Assistant performs diverse and advanced administrative duties providing general administrative support for the Chief Executive Officer and one or more C-level executives as assigned.  This role will be responsible for maintaining confidential information and material relevant to company operations as well as executive correspondence. The Executive Assistant is a critical partner proactively helping the leaders and team be effective in driving business outcomes.

Essential Duties and Responsibilities:

• Manage complex schedules, proactively prioritizing meetings and resolving conflicting time demands
• Monitor email, flagging action items/follow ups, and responding and re-routing on behalf of executives as appropriate
• Track priorities and deadlines, blocking time on calendars or deferring/delegating as needed
• Tracking action items and commitments, providing appropriate follow-up to ensure deadlines are met
• May serve as liaison with the Board of Directors, drafting correspondence, scheduling meetings, preparing materials, and overseeing all meeting logistics
• Attend Executive team meetings and take/distribute detailed minutes with action items
• Assist with drafting sensitive documents that may include employment agreements and equity agreements
• Build strong partnerships with other key members of the leadership and administrative team
• Arrange and coordinate business travel with associated logistics
• Schedule and arrange events, while managing budgetary responsibility
• Prepare expense reports, reconcile all purchasing statements on a timely basis
• Professionally communicate and handle incoming and outgoing communications

Additional Benefits offered with this full-time position:

• Medical & Rx, Dental and Vision (eligibility begins day one of employment)
• NEW FOR 2025 – KinderCare Discount
• NEW FOR 2025 – Headspace for Friends/Family
• HSA, Healthcare FSA, Dependent Care FSA
• Progyny Fertility Benefit
• Critical Illness, Accident, & Hospital Indemnity Insurance
• Company Paid Basic Life / AD&D
• Supplemental Life Insurance (Employee, Spouse, Child)
• Company Paid Short-Term & Long-Term Disability
• Company Paid Maternity & Parental Leave
• Adoption & Surrogacy Expense Reimbursement
• Legal & Credit Monitoring
• PTO (accruing starts immediately upon hire)
• 6 Major Holidays off plus 2 floating holidays yearly
• Physical Therapy/Occupational Therapy benefits as an employee
• Bereavement Time Off & Resources
• Commuter: Pre-Tax Transit & Parking
• Retirement 401(k) w/ Per-Pay Company Match
• SoFi Financial Wellness Tools & Loan Resources
• HUSK Fitness Resources & Gym Discounts
• Home, Auto, and Pet Insurance
• Employee Assistance Program (EAP)
• Employee Discount Program
• Plus more! Learn more by checking out Athletico's Benefits Summary and ID&E Benefits.

Qualifications:

• Education:
  • Bachelor’s Degree required
• Work Experience:
  • Minimum 5 years of executive administrative experience providing direct support to C-level Executives; 7 or more years of experience preferred
• Certification/Licensure:
  • None required
• Knowledge and Technical Skills:
  • Fully proficient in Microsoft 365
  • High ability to learn and master new technology
  • Ability to maintain the highest level of confidentiality and handle sensitive materials and communications in a discreet manner
  • Strong interpersonal and relationship management skills; team player who is comfortable collaborating with internal staff and clients at all management levels
  • High attention to detail; does not let important details slip through the cracks
  • Proactively acts without being told what to do, looks for opportunities