Administrative Coordinator, Education Programs
Mass General BrighamAbout the role
Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.
Job Summary
Reporting directly to both AMC Division of Allergy and Clinical Immunology (ACI) Fellowship Training Program Directors and the ACI Senior Administrative Director, the candidate is responsible for coordinating and managing medical education programs by fostering relationships with healthcare providers, including fellow-trainees, physicians, nurses, and other clinical professionals, to support their professional development and ensure the organization offers high-quality educational activities and opportunities. Providing administrative support to ensure the effective and efficient management of the Division’s ACGME-accredited Allergy Fellowship Training Programs.Position requires a strong understanding of the Medical Education program practices and policies, in the development and implementation of online reporting systems (e.g., New Innovations, FREDA, ACGME), and an ability to anticipate the academic calendar of courses, recruitment of Fellows, appointments, licensing, and visa requirements. Displaying a high degree of initiative, a problem-solving approach, and independent judgment, the individual will oversee a wide range of programmatic, operational, and academic efforts.
Qualifications
Key Roles and Responsibilities:
Fellowship Selection:
This involves collaboration with the Program Directors and Assistant Program Directors responsible for fellow selection, appointments, and credentialing. This requires filing for participation in the NRMP, updating the AMC Fellowship web
pages and online resources, and completing ERAS, the online application process. Fellowship retreats and training sessions are provided for the administrator. MGB Department of Medicine policies on Fellowship selection must be
strictly adhered to, and appropriate signatures must be secured, maintained and on file for all applicants. The individual will ensure that fellow recruitment, orientation, scheduling, and credentialing processes are successfully implemented; assist the Program Directors with Fellow compliance with academic requirements and hospital regulations; record and report completion, performance evaluations, and confidential disciplinary actions.
New Fellows and Transitioning Fellows:
This involves credentialing, orientation, and licensing all incoming clinical and research fellows, promoting and documenting for continuation for all ACGME fellows, as well as documenting graduating fellows as being ready for independent practice.
- Collaborates with internal stakeholders, such as medical staff, department heads, and education committees, to identify educational needs and help with developing comprehensive medical education programs.
- Ensures moonlighting approvals are compliant with risk management, ACGME regulations, and fellowship training program leadership approval.
- Prepares and distributes clinical rotation, consult, call, clinic, conferences, and vacation schedules for fellows, and assists in the coordination of teaching faculty schedules.
- Prepares and updates the Fellowship Training Program Handbook, including rotation goals and objectives, training and research activities and requirements, as well as relevant division/departmental/hospital policies and procedures.
- Oversee the orientation scheduling and employment requirements for all clinical fellows and document the training requirements for ACGME fellows.
- Coordinates the year-end annual evaluation of the program; documents program initiatives, feedback and formal response to recommendations and/or complaints of faculty and fellows.
- Plans graduation events, secures diplomas for completion of training, documents Board status of all clinical and research fellows, and updates the active vs. completed ACGME fellows’ records and retention requirements, as well as the ACGME ADS website. Plans fellowship training program retreats, and reunions at the annual American Academy of Allergy, Asthma, and Immunology conference.
- Maintains details regarding future employment and contact information of all current and former fellows.
ACGME:
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