Administrative Coordinator I

Job Title

Administrative Coordinator I

Agency

Texas A&M Agrilife Research

Department

Weslaco

Proposed Minimum Salary

Commensurate

Job Location

Weslaco, Texas

Job Type

Staff

Job Description

About Texas A&M AgriLife

Texas A&M AgriLife is comprised of the following Texas A&M University System members:

• Texas A&M AgriLife Extension Service

• Texas A&M AgriLife Research

• College of Agriculture and Life Sciences at Texas A&M University

• Texas A&M Forest Service

• Texas A&M Veterinary Medical Diagnostic Laboratory

As the nation’s largest most comprehensive agriculture program, Texas A&M AgriLife brings together a college and four state agencies focused on agriculture and life sciences within The Texas A&M University System. With over 5,000 employees and a presence in every county across the state, Texas A&M AgriLife is uniquely positioned to improve lives, environments and the Texas economy through education, research, extension and service.

Click here to learn more about how you can be a part of AgriLife and make a difference in the world!

Position Information

The Administrative Coordinator I works under general supervision and provides administrative support for a unit or specialized activity to include the exercise of discretion and independent judgement with respect to matters of significance.
 

Responsibilities:

• Participate in the planning and execution of administrative operations.

• May serve as the office manager.

• Monitors office procedures.

• Monitor the unit’s e-mail account.

• Responsible for the marketing and communication initiatives of the unit.

• Responsible for the units’ website.

• Responsible for units’ social media.

• Develops, evaluates, and ensures adherence to office procedures.

• Reviews documents for supervisor.

• Attend meetings or committees on behalf of supervisor.

• Analyzes requirements for projects or initiatives.

• Coordinates administrative tasks and workflow within the office.

• Provides technical information regarding administrative procedures, services, or programs.

• Applies and interprets, and/or assists in implementing management policies or operating practices.

• Develop administrative and technical procedures.

• Researches, interprets, compiles, and responds to inquiries about rules, regulations, policies and procedures.

• May monitor compliance with policies and procedures.

• Performs special analyses and project summaries.

• Coordinates travel arrangements and prepare itineraries.

• Coordinates meetings, seminars, and other special events and may provide on-site support.

• Coordinates the maintenance of files, records, office supplies, or equipment.

• Makes recommendations for process improvements, administrative changes, or new initiatives.

• Hire, train and supervise student workers and support staff.

• May serve as the office receptionist. Manage and route phone calls appropriately. Responsible for checking-in visitors.

• Performs other duties as assigned.

Required Qualifications:

• Bachelor's degree or equivalent combination of education and experience.

• Two (2) years of related experience.

• ​Knowledge of word processing, spreadsheet, database, and presentation applications.

• Ability to multitask and work cooperatively with others.

• Interpersonal and communication skills.

• Planning and organization skills.

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