Payroll Assistant

The Kina'ole Family of Companies offers a competitive salary and comprehensive benefits package that includes:

• Health insurance
• Dental insurance
• Life insurance
• 401K
• ...and much, much more!

Job Description: The Payroll Assistant position is a viable part to the on-going success of the company. The
Payroll Assistant must be able to exercise discretion and independent judgment. The position
will require adherence to payroll policies and procedures, to all state and federal regulations
for payroll processing, and adaptation of new processes and task to ensure proper
maintenance of the payroll system.

The Payroll Assistant must alert the Sr. Payroll Specialist if a task or process is out of compliance
to existing policies and procedures or payroll regulations and recommend changes to the policies
and procedures when new tasks or procedures are implemented. They must possess strong
written and verbal communication skills, have working knowledge of payroll practices and basic
accounting principles. They must be professional, motivated, and highly organized. They must be
able to collaborate well with their co-workers. They must be able to work independently to
analyze and record payroll data to the proper general ledger accounts in accordance with GAAP,
and DCAA guidelines. They must continually learn tax law and policies to support employees. The
Payroll Assistant must be able to follow instructions and be adept at general office skills. They
must be willing to acquire the basic knowledge to process information in the company payroll
and accounting databases.

Duties and Responsibilities

• Check timesheets for accuracy.
• Handling direct deposit requests and data.
• Processing paper checks for distribution.
• Acquiring all necessary signatures to distribute payroll.
• Processing wage garnishments.
• Adjust pay records for approved pay for raises, bonuses.
• Process and enter data into software system(s).
• Assist with Guam payroll processing.
• Prepare and submit paper payroll checks for employees who do not have direct deposit.
• Audits Timecards - Reviews timecards to make sure there are no errors.
• Ensures that all benefits and insurance premiums are deducted from paychecks.
• Prepares vacation and sick reconciliations of hours to ensure that they are accurately posted correctly to employees' records.
  
• Responsible for day-to-day functions of Payroll operations.
• Confirms employee's personal information into payroll database.
• Prepares and submits payroll documents.
• Adheres to all state and federal regulations for payroll processing.
• Provides training on payroll process to new employees.
• Responds to inquiries from employees relating to their paychecks.
• Processes overtime payments.
• Resolves any discrepancies surrounding payroll issues.
• Processes W-4s for tax purposes.
• Distributes W-2s for tax purposes.
• Assist with year-end payroll reports.
• Keeps up to date on changes in company tax status.
• Reports to Accounting Manager updates and problems.
• Confirm that direct deposits are setup correctly.
• Assist with preparing for the company annual audit of the payroll system & operations.
• Keeps detailed and organized payroll records.
• Communicates regularly with finance managers to ensure that all employee records and accounts are in line.
• Process and initiate deposits on paydays.
• Familiarize yourself and keep current with the taxation of salaries, benefits, and other factors.
• Maintain and document all payroll records.
• Assist with semi-annual audits of all payroll records.
• Detect and process issues related to uncollected payroll.
• Generate reports for upper management.
• Develop written materials/standard operating procedures (SOP) in both manual and electronic formats.
• Research discrepancies between employee, payroll, & benefit by working with the HR department, and government agencies for the purpose of ensuri